Events Executive

2 weeks ago

Singapore PRO BONO SG Full time

**Role Summary**

We are looking for a proactive and detail-oriented Events Executive to support the planning and execution of Pro Bono SG’s key engagement events. These include our flagship **Just Jalan**walkathon, the **Pro Bono Awards Dinner**, and other donor and volunteer appreciation or outreach events. The role is ideal for someone with strong project management and communication skills who is passionate about event planning and meaningful causes.

**Key Responsibilities**

1. Event Planning and Coordination.
- Assist in the development of project timelines and workplans for each event.
- Coordinate logistics including venue booking, catering, AV needs, registration, merchandise, and guest liaison.
- Liaise with vendors, suppliers, and partners to ensure timely and cost-effective service delivery.
- Work with internal teams to manage event budgets and monitor expenditures.

2. Stakeholder and Volunteer Engagement
- Serve as a point of contact for event-related queries from participants, donors, volunteers, and stakeholders.
- Coordinate with volunteer teams to support event logistics, registration counters, wayfinding, and other event-day operations.
- Support the stewardship of sponsors and donors, including acknowledgment and post-event follow-up.

3. Communications and Promotion
- Work with the communications team to develop event materials such as invitations, EDMs, registration forms, and social media content.
- Track RSVPs, manage guest lists, and prepare briefing notes for senior leadership and emcees.
- Assist with event-day documentation (e.g. photography/videography coordination, media releases).

4. Event Execution and Post-Event Wrap-Up
- Oversee event-day setup, operations, and teardown with a calm and solution-oriented approach.
- Coordinate the collation of feedback from participants, volunteers, and stakeholders.
- Assist in post-event reporting, data entry, and debrief sessions to capture learnings.

**Key Requirements**
- Diploma or Degree in Event Management, Marketing, Communications, or related field preferred.
- At least 1 year of experience in event planning or coordination (volunteer or professional).
- Highly organized with strong attention to detail and an ability to manage multiple timelines.
- Strong interpersonal and communication skills.
- Comfortable working with diverse stakeholders, including corporate partners, volunteers, and community members.
- Ability to work independently and as part of a team in a fast-paced, mission-driven environment.
- Willingness to work on weekends or evenings as needed (especially during events).

**Why Join Us?**

Be part of a passionate, impact-driven team working to make justice more accessible. Gain hands-on experience managing large-scale and meaningful events. Contribute to building a strong community of support around legal empowerment and volunteerism.

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