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Fleet Administrator

2 weeks ago

Singapore TIAN LANG XING SINGAPORE PTE. LTD. Full time

*Key Responsibilities:*

1. *Heavy Vehicle Insurance Management:*
- Ensure timely payments and proper documentation of insurance coverage.

2. *Heavy Vehicle Season Parking:*
- Maintain accurate records of parking certificates and permits for all vehicles.

3. *Vehicle Parking Certificate Application:*
- Maintain updated records of all VPCs for heavy vehicles in the fleet.

4. *Road Tax Management:*
- Ensure timely renewal and payment of road taxes for all vehicles.
- Keep accurate records of road tax documents for auditing and compliance purposes.

5. *Summons Appeal & Payment:*
- Manage the appeals process for vehicle-related summonses.
- Oversee the timely payment of summonses, ensuring records are up-to-date.

6. *Accident-Related Matters:*
- Coordinate accident-related processes, including insurance claims and vehicle repairs.
- Maintain accurate records of accidents and ensure that all claims are processed promptly.

7. *Diesel Usage Tracking:*
- Monitor and track diesel consumption for all vehicles.
- Ensure accurate reporting for fuel usage to optimize costs and ensure efficiency.

8. *Vehicle Maintenance & Servicing:*
- Schedule and manage regular servicing and maintenance of all heavy vehicles.
- Keep records of all maintenance work, ensuring vehicles meet safety and operational standards.
- Liaise with service providers to ensure timely and quality repairs and servicing.

*Requirements:*
- Diploma in Business Administration, Logistics, or a related field.
- Minimum of 2 years of experience in fleet management, vehicle administration, or a related role.
- Strong knowledge of vehicle compliance regulations, including insurance, road tax, parking certificates, and servicing schedules.
- Proficient in MS Office (Word, Excel) and fleet management software (advantageous).
- Strong organizational, time management, and multitasking skills.
- Excellent communication and problem-solving abilities.

*Key Competencies:*
- Attention to detail and strong organizational skills.
- Ability to manage multiple tasks and prioritize effectively.
- Good communication skills for liaising with external vendors, service providers, and regulatory authorities.
- Problem-solving skills, particularly in handling accident-related matters and appeals.

This position ensures that all fleet-related tasks, including insurance, compliance, servicing, and fuel tracking, are managed efficiently to support the company’s transportation operations.