Senior Executive/executive, Admin, Ops

14 hours ago

Novena, Singapore Dover Park Hospice Full time

Dover Park Hospice (DPH) is on an inspiring journey of growth and transformation. As we adopt new systems, enhance our processes, and discover more effective ways of working together, we are committed to creating an even more compassionate and supportive space for our patients and their loved ones. If you’re someone with a heart for care and a desire to make a meaningful impact, we invite you to join us on this journey.

The Senior / Executive. Ops works closely with multiple internal and external stakeholders to ensure smooth operations of DPH and provide estate management support.

**Responsibilities**

**A. Administration**
- Manage renewals (licenses, insurance, road tax) and maintain office equipment.
- Develop and implement administrative, procurement, and compliance procedures.
- Prepare and monitor annual budgets; coordinate with Finance on procurement and payments.
- Oversee risk management and disaster recovery policies.
- Produce monthly management reports.
- Source and evaluate vendors based on quality, ethics, and cost-effectiveness; manage vendor performance.

**B. Operations**
- Supervise in-house technician and ensure upkeep of building facilities through regular inspections.
- Manage service contractors (e.g., housekeeping, landscaping, pest control, security).
- Handle vendor issues and service claims.
- Lead maintenance planning, troubleshooting, and corrective works.
- Ensure proper waste management and inventory control.
- Oversee facility operations, health & safety, and customer experience.
- Manage medical equipment, utilities (electricity, gas, water), and food services.
- Liaise with hospital security teams to coordinate day-to-day safety operations.

**C. Safety & Quality Assurance**
- Review and improve ISO/OHSAS standards and policies.
- Ensure timely follow-up and reporting of quality improvements.
- Work with department heads to meet quality control requirements.

**D. Other Responsibilities**
- Perform FSM duties (if applicable).
- Supervise medical equipment maintenance and linen/uniform services.
- Coordinate supply of medical consumables and F&B vendor services.
- Support staff events and operations-related training programs.
- Ensure adherence to health, safety, and environmental protocols.

**Requirements**:

- Degree in Building/Facilities Management/ Bio Medical Management or a related field
- Min 4 years of experience in Admin / Operations and/or facility management
- Preferably with experience in ISO Quality Management System and/or OHSAS
- Certificate in Fire Safety Manager Course recognised by SCDF or equivalent is an added advantage- Mature, dynamic, and self-motivated individual with excellent communication and interpersonal skills;
- Able to work independently with mínimal supervision, remaining flexible and cooperative in fulfilling all responsibilities.

  • Senior Executive

    1 week ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Senior Executive / Executive - NCID Clinical Ops (Inpatient) Executive Director’s Office, NCID **Job Description**: **Job Description**: The Senior Executive / Executive will work closely with Clinical HOD(s), Nurse Managers and other multidisciplinary stakeholders to optimize care delivery and ensure smooth operations of...

  • Assistant Manager/senior Executive, Analytics Co-op

    2 weeks ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Assistant Manager/Senior Executive, Analytics Co-op PREPARE c/o IDRTO **Job Description**: The Programme for Research in Epidemic Preparedness and REsponse (PREPARE) is a national programme set up by the Ministry of Health (MOH) to support and strengthen Singapore’s key research capabilities, translational platforms, and...

  • Assistant Manager/senior Executive, Analytics Co-op

    2 weeks ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    The **Programme for Research in Epidemic Preparedness and REsponse (PREPARE) **is a national programme set up by the Ministry of Health (MOH) to support and strengthen Singapore’s key research capabilities, translational platforms, and expertise which can be harnessed to detect, respond to, and contain future infectious disease threats. The National Centre...

  • Executive, Ops

    3 days ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) Executive, Ops (DICC) - Advanced Care Planning (Contract) Ops (DICC) - Advanced Care Planning **Job Description**: The Challenges As part of Operations (Division of Integrative & Community Care), you will support the management and operations of the Advance Care Planning (ACP) programme in TTSH, which includes implementation...

  • Senior/executive, Pandemic Preparedness Research

    1 week ago

    Novena, Singapore Tan Tock Seng Full time

    Tan Tock Seng Hospital (TTSH) SENIOR/EXECUTIVE, Pandemic Preparedness Research Coordinating Office National ID Research Coordinating Office **Job Description**: **Job Description**: About the Pandemic Preparedness Research Coordinating Office (PPRCO) The Pandemic Preparedness Research Coordinating Office (PPRCO) is a public health unit under the National...

  • UP 3600 | Senior Executive

    7 days ago

    Novena, Singapore PERSOL Full time $13,200 - $144,000 per year

    Senior Executive (Residency Ops) (5-Month Maternity Cover)Location: Novena (Walking distance from MRT)Salary: Up to $3,600/monthDuration: 5 months, with possible extensionWorking Hours:Monday – Thursday: 8:30 AM – 6:00 PMFriday: 8:30 AM – 5:30 PMJob Summary:We are seeking a Senior Executive with experience in program management or coordination,...

  • Senior/executive, Pandemic Preparedness Research

    1 week ago

    Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

    About the Pandemic Preparedness Research Coordinating Office (PPRCO) - The Pandemic Preparedness Research Coordinating Office (PPRCO) is a public health unit under the National Centre for Infectious Diseases (NCID) that serves as a national coordination platform for pandemic research. This unit provides effective administration and coordination to facilitate...

  • HR & Admin Executive

    2 weeks ago

    Novena, Singapore Altios South East Asia Pte Ltd Full time

    **Why Join ALTIOS?** - Be part of a **global leader** in international expansion consulting. - Work with diverse teams across **Asia and the world**. - Enjoy a professional, inclusive, and growth-oriented workplace. - Competitive salary, structured development, and international exposure. **About ALTIOS** Founded in 1991, **ALTIOS** was created to bridge...

  • Executive, Volunteer Programme

    2 weeks ago

    Novena, Singapore Community Care Healthcare sector Full time

    Reporting to Senior Manager, Volunteer Programme, following are the key responsibilities of the incumbent. **Responsibilities**: - Play a key role in supporting the team in the co-ordination of volunteer programme activities. - Coordinate the recruitment of volunteers, assist in the nurturing and training of volunteers, and motivate volunteers to sustain...

  • Executive/senior Executive, Foundations of Clinical

    1 week ago

    Novena, Singapore Nanyang Technological University Full time

    The role of the Executive/Senior Executive Foundations of Clinical Practice (FCP) is to provide administrative and logístical support in the planning and running of the Foundations of Clinical Practice course at LKCMedicine. The Executive will assist in the planning and day to day management of educational and departmental activities, providing...