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Administrative Clerical Assistant

2 weeks ago

Singapore SORAM ENGINEERING PTE. LTD. Full time

The Administrative Clerical Assistant provides essential support to the office by performing various administrative and clerical duties. This role ensures smooth daily operations, efficient communication, and accurate record-keeping.

**Key Responsibilities**:
Maintain and organize office files, records, and documents (both physical and digital).
- **Data Entry and Record-Keeping**:Input and update data in company databases and systems with a high degree of accuracy.
Prepare reports, spreadsheets, and presentations as required.
- **Scheduling and Coordination**:Manage calendars, schedule appointments, and arrange meetings for team members.
Assist in organizing company events, training sessions, and travel arrangements.
- **Office Supplies and Equipment**:Monitor and replenish office supplies, ensuring adequate inventory levels.
Coordinate with vendors for procurement and maintenance of office equipment.
- **Clerical Support**:Prepare and distribute memos, letters, and other documents.
Assist in photocopying, scanning, filing, and other clerical tasks as needed.
- **Customer and Staff Interaction**:Greet and assist visitors, clients, and staff members with inquiries and requests.
Provide support to various departments, ensuring smooth workflow.
- **Compliance and Confidentiality**:Handle sensitive information with discretion and maintain strict confidentiality.
Ensure adherence to company policies and procedures.

**Qualifications and Skills**:

- **Education**:
High School Diploma or equivalent (Associate's Degree in Business Administration or related field is a plus).
- **Technical Skills**:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office equipment such as printers, scanners, and copiers.
Basic knowledge of data entry and record management systems.
- **Soft Skills**:Excellent organizational and multitasking abilities.
Strong attention to detail and accuracy.
Effective written and verbal communication skills.
Positive attitude and team-oriented mindset.

**Experience**: