Property and Office Management

**Overall Job Responsibility**:

- The Property and Office Management team is responsible for ensuring that the physical environment of SG Enable’s properties, offices and facilities are safe, functional, and conducive for all users, including persons with disabilities, tenants, and visitors. We also ensure the organisation’s office environment runs smoothly.
- We aim to provide efficient and responsive facilities services through proactive maintenance, timely rectification of issues, and effective space planning. We strive to create an organised, efficient, and conducive workplace through the effective management of office space, supplies, equipment, and administrative processes
- We are looking for highly motivated individuals to be part of the team to support and manage facilities operations, manage vendor performance, and undertakes and implements improvement works such as the upgrading of existing infrastructure and new development projects as well.

**Duties and Responsibilities**:
**Facilites Management**
- Monitor and manage outsourced staff performing daily operations of SG Enable’s properties, offices and facilities to ensure contract deliverables are met
- Conduct regular site inspections to identify defects and timely rectification
- Ensure smooth coordinate with tenancy management team and proper handing and takeover of facilities from tenants including fit-out and reinstatement works
- Ensure proper recording of assets and inventory
- Support compliance to Workplace Health and Safety Act, Fire Safety Act and other statutory requirements
- Support to drive sustainability and accessibility initiatives with the built environment and compliance to GreenGov
- Conduct periodic service audits and inspections to ensure service quality and compliance
- Review, recommend and implement improvements and measures for processes and procedures to enhance facilities operations, building maintenance standards and efficiency and adoption of industry best practices

**Procurement and Contract Management**
- Procure, administer, and manage relevant contracts, such as shuttle bus service provision, insurance
- Monitor key performance indicators to ensure quality and efficiency of vendors
- Review and validate works orders are tapping on correct SOR rates and manage Star rates, as required
- Monitor the pre-approved vendor works to ensure they are valid and appropriate
- Oversee the verification and processing of invoices including those for facility management services, utilities, projects
- Review the maintenance/service practices of contractors to deliver quality work

**General**
- Support Division’s annual workplan and budgeting
- Conduct regular review of policies and procedures and update of documentation
- Prepare and consolidate reports to support management decision-making and oversight
- Take on any other ad-hoc duties as required

**Qualifications, Knowledge and Experience**:

- Diploma in Facilities Management, Building Services or equivalent
- Relevant experience in project, facilities and office management, with at least 6 years of work experience in building facilities and office management
- Have a good understanding and experience with mechanical and electrical systems (M&E) systems
- Familiar with relevant regulations and codes e.g. Workplace Health and Safety Act
- Experienced in procurement, contract drafting and contract management
- Good written and verbal in communication skills
- Ability to manage ambiguities in the course of work
- Adaptable and able to work under tight deadlines
- Able to contribute as part of a team, while working independently on individual responsibilities

**Additional Information**:
Please state in your detailed resume your:

- 1. Current and expected salaries and annual package
- 2. Reason for leaving current employment (if applicable)