Admin Assistant

3 days ago

Singapore JLL Full time

**JLL empowers you to shape a brighter way**.
- Assist the Building Manager and Property Officers in the day-to-day administrative duties.
- Coordinate with the SO Rep on events setup and logistic support including the reservation of car park lots and vehicle clearance
- As part of the Company Emergency Response Team (CERT) as and when required.
- Assist in consolidation and reporting of FM spend under the responsibility of JLL
- Ensure site documentations and filling are in order
- Handle general administrative works for HDB sites
- Manage and maintain proper records of site information and register of tenants’ particulars and information
- Verify invoices for works completed and goods received.
- Work with HQ finance and site team in vendor invoices processing
- Administrate tenants air-con extension billing (if required)
- Issuance of Purchase Order to vendors through HDB system
- Assist with tenants communications, preparation of circulars and managing of tenants correspondences
- Handles events request and coordinate team standby
- Manage and maintain proper records of site information and register of tenants’ particulars and information
- Co-ordinate, carry out and attend to promotional activities such as gift redemption, etc
- Track tenants arrears, follow up with tenants on arrears payment as well as update arrears report
- Any other duties as and when assigned

**Location**:
On-site -Singapore

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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