Administrator Commercial Legal

**About BHP**:
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability.

Come and be a part of this success

**About the Role**:
If you are a self-motivated, forward thinking team administrator, executive assistant, legal secretary or planner who is ready to make a difference, then this a great opportunity for you.

Reporting to the Vice President Commercial Legal, you will support the Vice President and a team of lawyers based in Singapore and globally, and will make a difference each day through providing outstanding support to this dynamic and engaging Legal team.

In this role, you will be responsible for:

- Supporting the efficient operation of the Legal team through supporting team routines, arranging travel, supporting purchase order and billing requirements and liaising with our support functions such as Technology and HR;
- Actively identify improvement opportunities and time optimization solutions to forward plan work and ensure effectiveness of Legal team;
- Diary and travel management for the Vice President Commercial Legal to enable the efficient organisation and execution of daily activities;
- Preparing agendas, presentations, reports and coordinating meeting logistics;
- Contributing to the positive culture of the Legal team including through organising team events and supporting the onboarding of new employees and law firm secondees;
- Assisting to build a strong partnership with our panel law firms as the primary contact for engagement and billing enquiries, and using SAP and Thompson Reuters Legal Tracker for purchasing (POs/ PRs), invoice review and expense reconciliation; and
- Supporting projects and other ad hoc duties as required.

**About You**:

- You will be an experienced Administrator with a proven ability to work autonomously, proactively establish priorities and meet time critical deadlines.
- Your strong communication, problem solving and organizational skills will be an asset, - as will your attention to detail, initiative and talent to engage with a diverse range of stakeholders.
- You will be an advocate for leveraging digital technologies to enable collaboration and the simplification of tasks, and possess strong knowledge of office suite systems including Word, Excel, PowerPoint, Outlook, OneNote, SharePoint and Video Conferencing.
- Previous experience with SAP would be beneficial as would prior experience within the legal industry.

**About Our Process**:
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

**Supporting a Diverse Workforce***:
The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a unique BHP employee share program.

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect.

We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran