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Executive Assistant

2 weeks ago


Singapore Syneos Health Clinical Full time

**Description**

Come discover what our 25,000+ employees already know: work here matters everywhere. We’re a growing and evolving biopharmaceutical industry leader, which means you’ll have endless opportunities to work with experts around the world and build the career you’ve dreamed of.
As a part of the Syneos Health team, you’ll help us deliver results for a rewarding reason - we improve patients’ lives around the world. Because to us, a patient isn’t just a number, they’re our family, friends, and neighbors.

**Why Syneos Health**
- #SyneosHealthLife means we’re committed to our Total Self culture - where everyone can authentically be themselves. Our Total Self culture is what unites us globally, and we know every person’s unique contributions make a difference.
- We believe our success is a direct result of the people who are driving it - you We value your dedication to care for our customers and patients, so we want to focus on taking care of you. That’s why we offer a comprehensive benefits program encompassing your total health - physical, mental and financial.
- We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives - we’re able to create a place where everyone feels like they belong.

Job Title**:Executive Assistant** **to Business Unit Head**

Reports To**:Business Unit Head; or designee**

**Summary**:
Performs complex and confidential administrative duties requiring ability to work independently with mínimal supervision using discretion and independent judgment. Responsibilities typically include collecting and analyzing data to produce reports with high utilization of PC-based software packages, processing spreadsheets, and graphics, etc.

**Essential Functions**:

- Communicates with Executive staff and all levels of personnel inside and outside the company to gather and convey information pertaining to executive’s office and responsibilities. Reviews and prioritizes activities, takes action and escalates critical matters. Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.
- Assists clients, customers, or others with general information in a professional manner.
- Acts as an information source on organizational policies and procedures.
- Maintains Executive(s) global schedule and calendar. Schedules business meetings both inside and outside of the office via an electronic calendar.
- Gathers, compiles, and reports information relevant to departmental needs and projects including those of a confidential nature. Prepares presentations, tables, charts, memorandums, reports, and other material as needed for executive meetings.
- Participates in planning functions and executing events.
- Initiates required administrative reports.
- Sets up and administers filing systems.
- Manages travel arrangements including preparing detailed itinerary’s for each trip.
- May assist in developing, implementing, and monitoring internal operating systems and procedures.
- Gathers information, searches files and records, and makes personal contacts to obtain specific information in order to prepare detailed reports and compose correspondence.

**Qualifications**

**Requirements**:
**Get to know Syneos Health**
We are the only full-service biopharmaceutical solutions company in the world. That means we bring together the best clinical and commercial minds to create a better, smarter, faster way to get medicines into the hands of patients who need it most. Learn more about Syneos Health.

**Additional Information**:
Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.