Executive Marketing

6 days ago

Geylang, Singapore PropertyLimBrothers Full time

We are seeking a highly motivated, proactive, and exceptionally organised** Executive Assistant** to provide seamless support to a dynamic senior executive holding dual leadership roles**:VP of Operations’ at a leading Real Estate Media Tech company** and **Founder of a growing Business Coaching practice**.

**Role & Mission**:
To serve as the primary operational and strategic partner to VP of Operations, providing executive support across all business ventures, including KW Singapore, PLB, MasteryCollective and other current and future enterprises.

The Executive Manager is a proactive, resourceful, and highly organised professional who drives key initiatives, manages executive functions, and ensures seamless coordination across all business units.

**What will I be doing?**:
**Key Responsibilities (All Business Ventures)**:
**1. ⁠Executive Management & Coordination**
- Act as the Executive Manager for VP of Operations across all business interests, not limited to KW Singapore, PLB, MasteryCollective, and other future ventures.
- ⁠Manage and take full ownership of VP of Operations’ professional calendar, including appointment scheduling and strategic time management.
- ⁠Serve as the central point of contact for VP of Operations’ associates, employees, clients, vendors, and partners to coordinate appointments and ensure efficient communication flow.
- ⁠Coordinate marketing efforts, social media accounts, business development opportunities, and appointment setting across the various businesses, including managing and replying to direct messages (DMs) and inquiries.

**2. ⁠Strategic Meeting & Project Support**
- Shadow and provide support in high-level business meetings, pitches, and strategic sessions.
- ⁠Responsible for minute-taking, utilising AI tools, Google Meet/Zoom recordings, and manual note-taking to ensure accurate records of key decisions and action items.
- ⁠Assist in the creation and preparation of high-impact pitch decks, presentation slides, and strategic reports for internal and external meetings.

**3.⁠ ⁠Onboarding & Growth Support**
- Assist in the client management & onboarding process, preparing welcome materials and coordinating initial coaching sessions to ensure a smooth and professional transition for new clients.
- ⁠Act as a key point of contact for prospective clients, handling enquiries and building rapport on behalf of the leadership team.

**4.⁠ ⁠Marketing & Event Management**
- Manage and post content across Marc’s and other related social media platforms
- Respond to new enquiries and leads via DM/Messaging channels of social platforms
- Provide end-to-end administrative and logístical support for all company events, including major consumer conventions and training sessions.

**What is required of me?**:⁠
- A proactive, “run and gun” mentality with a strong sense of ownership and commitment.
- Exceptional organizational skills with the ability to manage multiple projects across different businesses.
- ⁠Proficient use of communication tools like SLACK, WhatsApp, etc.
- ⁠Tech-savvy with proficiency in presentation software (Keynote, Google Slides, Canva) and a willingness to master internal systems & tools.
- ⁠Proficient in the independent use of AI tools like ChatGPT and Gemini Pro to formulate SOPs, meeting notes, and dashboards for the management team.
- ⁠People’s skills during networking events, pitches and business meetings.

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