
Administrative Officer
5 days ago
Our client is a well-known Japanese construction company, presently hiring an Admin officer. The Admin Officer is responsible for assisting with administrative operations and knowledge/records management of the Building Department
【What you will be working on】
- Communicate closely with the person in charge of the Building Department to assist his/her work. Office Administration
- Support office administration functions, such as ordering office supplies and etc.
- Manage arrangements and booking for meeting rooms.
- Organize company vehicles/drivers’ schedules.
- Provide department information, such as annual event schedule, weekly regular meeting table, leave plan form, and staff directory.
- Translate Japanese-English for documents/notices issued by Tokyo Head Office.
- Coordinate and arrange guest visits, such as hotel bookings, restaurant bookings, and scheduling including arranging of appointments with clients/ consultants.
- Coordinate business trip itineraries, travel, visas, insurance, and accommodation.
- Arrange seasonal greeting cards and client celebrations.
- Support some of the expatriates’ administrative work, such as FlowLites, Reports for Future Projects, and Upcoming/ Tendering Projects.
- Support to submit reports by timely delivery, review, and liaising to Tokyo Head Office and/or Group Company.
- Support expatriates to prepare regional HR-related documents.
- Prepare and coordinate to produce PR documents (mainly internal).
- Ad hoc duties as assigned
- **
Requirement**:
- 【What they're looking for】
- Possess Bachelor Degree in Business or related field
- At least 3 years of relevant working experience.
- Excellent verbal and written communication skills both in English & Japanese (at least JLPT N1 or equivalent level) to liaise with Japan headquarter
- Experience in the construction industry will be an added advantage.
- ** Working Hour**: 8:30 ~ 17:45
- ** Benefit**:
- 【What they are offering】
- Variable Bonus (Depending on Company & Individual Performance)
- Annual Leave: 14 days
- Medical Leave: 14 days
- Dental Benefits: $150 per year
- Medical Benefit ($5 co-pay unlimited)
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