Gallery Executive

2 weeks ago

Singapore 39+ Art Space Full time

Perform general office administration duties efficiently in areas of organizing, archiving, upkeeping and filing all documents efficiently
- Upkeep maintenance of office decorum, space, IT equipment and supplies, as well as liaising with vendors and performing procurements accordingly
- Plan and organise corporate meetings, as well as, company events and gatherings, and ensuring details are well-scheduled and communicated to all parties
- Assist in coordinating exhibition logistics and tracking project timeline
- Provide assistance in editing and translating documents, texts and profiles from English to Chinese and vice versa
- Social media postings
- Coordinate travel scheduling for flights and hotels booking, as well as executing reimbursement duties in a timely manner; up-to-date with travel restrictions
- Provide support in areas of manning the reception area and, recording and directing inquiries to appropriate personnel when required in a seamless and professional manner
- Communicate with gallery guests to explain the artworks in the gallery
- Artwork inventory management
- Primary liaison for new staffs in orientation and preparation of relevant documents, workstation and asset
- Assist with duties such as accounts, IT, human resources, and ad hoc projects, etc.
- A Bachelor Degree - preferably in the Arts Management field. Professional experiences and credentials in the Administration field is a plus.
- At least 3 years of prior working experience in similar role or industry is strongly preferred
- Excellent written and verbal communication skills.
- Bilingual with high proficiency in Written and Spoken Mandarin is a plus.
- Possesses basic skills Adobe Acrobat, Photoshop, InDesign and Photoshop is a plus
- Possesses an eye for details and problem-solving skills
- Strong organisational and multi-tasking skills
- Professional and personal maturity with unquestionable integrity
- Is a positive and dynamic individual with luxury service-oriented mindset
- Able to work on Saturdays and some evenings

**Salary**: $1,500.00 - $3,000.00 per month

Schedule:

- Day shift
- Weekend availability

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- art management: 1 year (preferred)

Shift availability:

- Day Shift (preferred)

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