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Admin Executive

2 weeks ago

Singapore ELITEZ PTE. LTD. Full time

Location: Queenstown (Central)

Working Hours: Mon - Fri

**Responsibilities**:
**Managing Director, Sales and Aftersales Directors support**:

- Managing the directors’ calendar
- Organize and co-ordinate meetings and conference
- Provide support to directors and carry out clerical duties, including answering phones, preparing documents, and collating information
- Plan and coordinate travel arrangement
- Take and prepare minutes of meeting

**Sales Department support scope**:

- Prepare Monthly Sales Performance report
- Prepare COE statistics reports and PowerPoint slides
- Process Sales Department PO, invoices etc.
- Prepare Sales Consultant Performance Report
- Prepare new staffs forms ie. GDMS, Salesforce and Access Pass for approval

**Aftersales Department support scope**:

- Organized Monthly meeting and prepare meeting minutes
- Coordinate Aftersales Employees Recognition Program
- Prepare Monthly Saturday duty roster of Aftersales Line Managers
- Prepare Aftersales Saturday Duty Roster Off in Lieu submission
- Coordinate and arrange Aftersales Briefings/ Meetings
- Update Aftersales Organization Chart
- Raise and submit PO for approval
- Sort and process Invoices / documents

**General Office Admin Support**
- Tabulate, process and circulate for approval the suppliers’ invoices
- Verify, obtain approval, and submit payment for Petrol, Telco, Photocopier, Stationary, pantry supplies, courier services, name card etc.
- Order stationery, name cards and pantry supplies
- Monitor and submit petty cash reimbursement
- Handle payment process of fines for courtesy cars from Vehicle Admin and Aftersales
- Any ad-hoc duties assigned as and when required

Requirements:

- Min Diploma Holder with at least 5 years of experience handling administrative jobs and providing administrative support to senior managers and above
- Proficient in computer skills such as Microsoft Office and Adobe Programs
- Knowledge of GDMS and SalesForce
- Good communication and people skills
- Possess initiative and good follow-up skills and ability to prioritize work tasks
- Team Player, good in planning and organizing skills
- Attention to details and meticulous

Attention to: Raina

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431