Executive/senior Executive, Administration

2 weeks ago

Singapore SPECTRA SECONDARY SCHOOL Full time

Spectra Secondary School is a Specialised School for technically inclined students. A career at Spectra requires a deep passion to serve others coupled with professional pride and competence.

**Job Purpose**

Assist the Senior Manager, Admin & Procurement in the day-to-day administration of school and student matters

**Responsibilities**
- Review and implement school and student admin policies in compliance with statutory legislations
- Administer activities related to student management, such as financial assistance, preparation of class registers, photo charts, TransitLink School Smart cards, attendance lists, transfer requests, renewal of student pass etc.
- Support school management by collating and preparing student reports on school attendance, administering surveys, entrance tests and interviews
- Provide secretariat support involving student results processing and progression, such as generating and printing progress reports, School’s Graduation Certificate, ITE Statement of Results etc.
- Coordinate with external organizations/agencies to provide annual students’ health and dental checks, NRIC registration, food catering etc.
- Use appropriate e-transaction portals to perform different e-transactions competently
- Provide support to help ensure student’s wellbeing, such as administering first aid and chaperoning students to clinics/hospital
- Perform front counter services, including attending to walk-ins and phone calls, as well as managing lost & found items
- Provide administrative and logístical support for meetings, school activities and events
- Support in Admin-related purchases, including preparation of purchase requests and evaluation of bids
- Demonstrate an understanding of the needs of the students and act as role model to shape their values and behaviours positively through daily interactions
- Any other duties assigned by the supervisor to provide administrative support to the General Office

**Requirements**:

- Preferably with 3 years of relevant working experience in MOE schools
- Fluent in spoken and written English
- Diploma in any discipline

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