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Admin Executive

2 weeks ago

Raffles, Singapore FINQUEST PTE. LTD. Full time

1 year exp

**Roles & Responsibilities**

1. Office Admin
- Organising and storing paperwork, documents and computer-based information;
- Keep track and proper filing of confidential documents in both hard and soft copy;
- Create and update records and databases with personnel, financial and other data;
- Improve and maintain efficient office filing i.e. expenses, invoices, billings etc.;
- Perform basic accounting duties (preparing checks, ACRA filing, CPF, monitoring billing, compiling financial records/bank statements, support budgeting and bookkeeping procedures);
- Assist our Corporate Services provider on accounting, income tax submission, business registration matters;
- Ordering and maintaining stationery and equipment;
- In charge of the office management including being the point of contact for suppliers, vendors, service/delivery personnel and landlord;
- Monitor assignment of office keys & security;
- Coordinate with colleagues from other offices globally;
- Manage special projects (eg. finding a new office space);
- Any other ad-hoc duties as and when assigned.

2. HR Admin
- Onboarding new employees and maintaining relationship: facilitate new hire orientation, welcoming new employees and answering employee questions;
- Process Payroll and owning the administration of leaves of absence;
- Arrange recruitment process.

**Requirements**:

- Previous Admin/PA experience in fast-paced environments would be a plus (growing tech company, communication / media...)
- Accounting/finance experience will be an advantage, but not required
- Positive, independent, proactive, and problem-solving attitude
- Ability to prioritise tasks to meet deadlines
- High level of attention to detail is expected
- High level of trust and confidentiality
- Strong communication and interpersonal skills
- Strong time management and problem-solving skills
- Perfect English speaking and writing skills

Finquest is a fast-growing Fintech company, with headquarters in Singapore and additional offices in London, Paris, Frankfurt, Hong Kong and Luxembourg.

Finquest’s mission is to reinvent deal origination by harnessing the power of data, AI, and people. Our team speaks more than 15 languages and we pride ourselves on our diverse and collaborative office environment across our offices.