Senior Executive, Vice Deans' Office
5 days ago
The Senior Executive, provides administrative support to the Vice-Dean (Education) and Vice-Dean (Clinical Affairs).
Responsibilities:
Provide secretarial and administrative support to Vice-Dean (Education) and Vice-Dean (Clinical Affairs) and other ad-hoc duties/projects assigned by the Vice-Deans which include but are not limited to the following:
- Calendar management: organise and schedule meetings/events including coordination with meetings at primary employer/healthcare institution- Plan and co-ordinate travel arrangements including booking of air ticket and accommodation for official trips- Claims reimbursement via SAP Concur for travel and other expenses- Organise department staff well-being/bonding events, e.g., away days, retreats, lunches, etc.- Collate department reports for submission to the University, Ministries of Education/Health- Provide administrative cover for Personal Assistants of Dean/other Vice-Deans, where required by staff absence
Requirements:
- A Diploma or Degree in any discipline-
- Experience in scheduling/timetabling/events organising will be an advantage- Excellent analytical, interpersonal and communications (written and verbal) skills- Able to work independently under time pressure and changing deadlines/priorities in a dynamic environment- Able to multi-task in a dynamic educational environment and work on different portfolios and projects simultaneously- A strong team player who takes initiative and is resourceful, with a keen interest in the higher education
This is a 3 years contract appointment.
Hiring Institution: LKC
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