Operations Executive

2 weeks ago

Rochor, Singapore Design Business Chamber Singapore Full time

**About the Role**
- Provide administrative support to the Secretariat team including managing calendars, scheduling meetings and coordinating travel arrangements.
- Manage office operations including liaisons with landlord, office supplies, equipment and facilities to ensure a conducive working environment.
- Coordinate logistics for events, including venue booking, catering, audiovisual setup and guest registration.
- Assist in budget tracking and expense management for various projects.
- Leave management to track and administer employee’s annual leave, sick leave and more.
- Responsible for planning, coordinating and executing the Annual General Meeting and Executive Committee meetings, including the documentation and compliance of notices in accordance with regulatory requirements.
- Stay abreast and source for funding priorities to support the chamber’s income stream.
- Support monthly processing of payments to vendors.
- Manage SG Mark submission fees & winners’ package payments and oversee the receipt of payments by their due dates.
- Manage SG Mark jurors account creation and onboarding.

**Requirements**:

- 3 years of experience in administrative support, operations or event coordination.
- A good team player and be able to work independently
- Strong organisational and time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously and meet deadlines.
- Good communication skills, with a service-oriented attitude and the ability to work effectively with diverse stakeholders and vendors.
- Familiarity with project management tools and CRM systems.

**Personal Attributes**
- Resourceful, cheerful disposition with a positive working attitude
- Possesses self-initiative, hardworking and responsible attitude
- Ability to work independently and collaboratively

**Benefits**
- 5-day work week (Mon to Fri)
- Mobile allowance
- 13th Month AWS
- Variable performance bonus
- Work-life balance
- Office near Bugis MRT

**About us**

Design Business Chamber Singapore (DBCS) is the nation’s leading multidisciplinary design chamber since 1985.

We are on the lookout for new talent to join us in championing good design as a core competence in a highly competitive global marketplace. We value everyone’s diverse opinions about how design can go beyond aesthetics and functionality, where it can ultimately be a life enhancer and influence culture.

**Why join us**

You will work alongside stalwarts of the design community and senior industry leaders across disciplines, in a collaborative environment where you will thrive and grow. If you would like to play a part in shaping the future of design in Singapore and be a strong voice for the community, we want to hear from you.

**Salary**: $2,800.00 - $3,200.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Health insurance
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

**Experience**:

- Administrative experience: 3 years (required)

Work Location: Hybrid remote in Singapore 188969

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