
Accounts Assistant
2 weeks ago
**Summary**
To provide administration support to the Director of Finance (DOF) and the Finance Department in general, including taking maintaining files of all correspondence and statistical data.
**Responsibilities**:
City Ledger:
- Ensure all invoices / statements are issued on a timely basis.
- Monitor the prompt follow-up of all overdue accounts and minimize the recovery delay.
- Monitors the special billing arrangements for groups and conventions as required to ensure that postings are in line with customer requirements.
Guest Ledger:
- Ensure PX and PM accounts are checked on daily basis and transferred to city ledger within 48hrs from the departure date.
Fixed Asset tagging:
- All fixed assets have to be tagged with Pullman Singapore Hill Street (PSHS) special barcode, which is generated manually by AA.
Fixed Asset listing:
- Records all movements of assets timely according to payment and disposal dates.
- Compute the depreciation according to the PSHS standard and record in the FA listing.
- Perform a monthly journal posting on the depreciation amount.
- Perform a monthly reconcile of the FA listing against balance sheet.
Purchase of new assets and disposal of old assets:
- Verify the completed evaluation form with all supporting documents by the respective Head of Departments (HODs) for the newly purchased asset.
- Verify the completed disposal form with all supporting documents by the respective HODs for discarding old assets.
Other duties:
- To prepare bank reconciliation by first week of every month.
- To check and ensure all Casual Labour claims are comply and tally with the time sheet submitted to Finance.
**Qualifications / Requirements**
- Diploma in Accounting / Finance
- Minimum 2 years of experience in a similar capacity
- Good reading, writing and oral proficiency in English language
- Proficient in MS Excel, Word, PowerPoint and relevant accounting systems
- Service oriented with an eye for details.
- Ability to work effectively and contribute in a team.
- Self-motivated and energetic.
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