Events Coordinator

16 hours ago

Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities.

Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified. It is the expectation of the school that each employee will offer his/her services wherever and whenever necessary to ensure the success of our organisation.

Our School is committed to safeguarding and promoting the welfare of children and young people. The School expects all teaching staff, non‐teaching staff and volunteers to share and uphold this commitment.

**Duties & Responsibilities**:

- Coordinate the logístical arrangements of all events where groups of parents or other guests are expected to be in attendance
- Work in collaboration with the Calendar Coordinator to ensure neither events nor peripheral arrangements for events, such as rehearsals / setup / clear away etc, clash.
- Liaise with our Operations Department in ensuring that event venues are fully prepared and cleared away, and are compliant with fire regulations.
- Lead on the process of risk assessing events and putting mitigating measures in place where appropriate.
- Liaise with our security team regarding their operating procedures during events, relating both to guest site access and the management of parking.
- Liaise with the Theatre Manager in the arrangements of events utilising either our performing arts spaces or AV equipment
- Liaise with our catering department where any catering is required for events.
- Liaise with our purchasing staff, and on occasion purchase directly, items required for events - this may include sourcing suppliers, obtaining quotes and engaging with the design process.
- Social Media: Support the marketing of events by creating associated content for posting online through our official social media channels prior, during, and after events.
- Liaise with reception in the arrangement of transport for VIPs associated with events
- Create and deploy both ad-hoc and standardised signage for events
- Lead on the development of Standard Operating Procedures (SOPs) for common types of events and ensure they are followed by event organisers.
- Act as the first point of contact for staff seeking to organise an event.
- Liaise directly with our Parents’ Guild in the organisation of events that involve them.
- Support internal school events, as appropriate and when requested
- Lead in the planning and execution of external events

**Social Media**:

- Generate the content for our social media posts, under the direction of the Head of Parent Relations & Communications
- Manage posting to social media accounts under the direction of the Head of Parent Relations & Communications

**Safeguarding**
- Abiding by the school safeguarding policy and keeping abreast of any changes.
- A Cover Letter, stating your suitability for the role
- A copy of your CV

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