Cw - Admin Coordinator (2-year Contract)

5 days ago

Singapore Amgen Full time

Note: This is a 2-year contract position.

Key responsibilities include:

- Manage multiple calendars and schedule meetings
- Prepare and process expense reports
- Coordinate and make travel arrangements
- Maintain up-to-date lists of team players and key 1:1 meeting
- Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs
- Manage the administrative aspects of relationships with outside experts and vendors
- Work with Amgen compliance team to process sponsorships and memberships
- Register for conferences, congresses and seminars
- Assist with preparation of presentations and meeting agendas
- Provide training and guidance to new team members
- Serve as back-up for other Administrative Coordinators if they are unavailable
- Arrange for guest speakers, including contracts, travel and venue
- Assist with special projects

Basic Qualifications:

- Associate degree and 2 years of Administrative experience; or
- High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications:

- Five years of experience in an administrative support role supporting large teams at different levels
- Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel
- Exceptional at managing multiple calendars including coordination across multiple time zones
- Strong working knowledge and experience in arranging multi-destination travel for multiple travels
- Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
- Ability to work in a fast-paced, deadline-driven environment
- Discretion in dealing with proprietary information
- Ability to prioritize projects of greater urgency and importance
- Outstanding communication skills, both oral and written
- Excellent organizational and time-management skills
- Experience providing administrative support to remote staff
- Helpful, can-do attitude with a solution-oriented approach
- Polite and personable ‘team player’
- Skilled at remaining calm under pressure
- Experience working in biopharma industry
- Bachelor’s degree

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

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