Warehouse Admin Coordinator

1 week ago

Singapore NUTRITION ASIA GROUP PTE. LTD. Full time

**Job Summary**:
We are looking for a responsible and well-organized Warehouse Administrator to manage daily administrative tasks in the warehouse. This role supports smooth warehouse operations through accurate record-keeping, documentation, and coordination with internal teams and external vendors.

**Key Responsibilities**:
**Inventory Accuracy & Lot Tracking**
- Maintain accurate and up-to-date records of all inventories, including product quantities, batch/lot numbers, and expiry dates.
- Perform regular checks to ensure all system entries reflect physical stock, with particular focus on products with expiry sensitivity.
- Investigate and resolve inventory discrepancies in coordination with the warehouse team.

**Documentation & System Updates**
- Process and file key warehouse documents such as delivery orders, goods received notes (GRNs), and stock adjustment forms.
- Update the inventory management system with incoming and outgoing stock movements, including fulfilment, returns and write-offs.

**Coordination & Fulfilment Support**
- Liaise with warehouse personnel to ensure timely picking, packing, and dispatch based on system accuracy.
- Coordinate with transport and logistics providers to arrange collections and deliveries, ensuring documentation matches physical stock.

**Stock Audits & Compliance**
- Assist in scheduled and ad-hoc stock takes, cycle counts, and expiry checks.
- Ensure all product handling and documentation processes meet audit and regulatory requirements, especially around product traceability.

**Internal Communication**
- Work closely with internal teams (sales, procurement, accounts) to support order fulfilment, restocking, and forward planning.
- Escalate any irregularities or potential stock risks (e.g., upcoming expiries) in a timely manner
- Any Ad Hoc duties required or requested by the Warehouse Manager or Warehouse Supervisor.

**Process improvement**
- Identify and suggest opportunities for process enhancements to improve inventory accuracy, reduce handling time, or minimize write off.

**Operational Data Tracking**
- Maintain a log of warehouse errors and discrepancies (e.g. picking/packing mistakes, mislabelling, stock variances) to support root cause analysis and continues improvement efforts.
- Tracking recurring data issues or process gaps and report finding to the Warehouse manager for corrective actions

**Requirements**:

- GCE ‘O’ Level or Diploma in Business Administration, Logistics, or a related field.
- Prior experience in a warehouse or logistics administrative role preferred.
- Proficient in Microsoft Office, especially Excel and Word.
- Knowledge of Oracle, Netsuite is an advantage.
- Knowledge of warehouse or inventory management systems is an advantage.
- Good organizational and time management skills.
- Detail-oriented with the ability to work under mínimal supervision.

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