Fleet Personnel Officer, Seafarer Division

1 week ago

Singapore MOL LNG SHIP MANAGEMENT PTE. LTD. Full time

**Responsibilities**:
**1. Manage**
- Support Seafarer Division Assistant Manager / Manager on the day-to-day activities of Seafarer Division.
- Liaise with the crewing managers / manning agents.

**2. Monitor**
- Performance of contracted crewing managers / manning agents, and their subcontractors.
- Compliance with SIGTTO, any other officer qualification / experience matrix and international standards.
- Performance of assigned seafarers through an effective appraisal system.

**3. Appoint**
- Work closely with the appropriate managers / superintendents / appointed crew manning managers / agents.
- Comply with the Company’s safety management system (USMS) and propose changes when required or indicated.
- Monitor the vessel schedule and plan for crew change.
- Review seafarer qualifications ensuring compliance with all related latest code and regulations.
- Check and monitor documents, licenses and endorsements validity for all ranks.
- Maintain seafarers’ records such as appraisals, disciplinary records, medical certificates, drug and alcohol (D&A) results of assigned crews to satisfy the requirements of ISM / STCW and international standards.
- Monitor appraisal records and provide in-house guidance / instruction on how to effectively appraise personnel.
- Assist the recruitment interview of seafarer.
- Assist recruitment of officer and cadet appointments in liaison with the Technical Fleet Manager / Technical superintendent / Marine superintendent.
- Arrange Pre-boarding Briefing for senior officers on fleet personnel updates and activities.
- Attend regular meetings with manning agents.
- Assist preparation of annual manning agent audit.
- Assist preparation of annual seafarer seminar.
- Assist in filing and record keeping of manning related forms / documents.
- Visit company's LNG vessels as necessary to foster good working relationships and maintain moral support.
- Report bi-annually to management providing data on the manning function, crew composition, retention, recruitment, and training programs.
- Monitor industry manning and training standards and report to management on any anticipated changes (benchmarking).
- Assist preparation of manning budgets (OPEX), projections and provision explanations to management.
- Check and process manning invoices, and liaison with accounting department for payment.
- Administration and reconciliation of all ship-personnel-related personal injury and medical protection and indemnity (P&I) insurance claims.

**Qualifications and Experience**
- Minimum 2 years shore experience in ship management company, preferably crew management related.
- Good computer skills
- Microsoft Office
- ShipNet
- PAL
- Shipmate
- Knowledge of industry regulations including STCW / MLC / ISM / IMO / TMSA / Flag state requirement / Crew’s documentation & license.
- Knowledge of industry related database systems or an ability to be trained as a high-level user.
- Knowledge and understanding of the sea staff recruitment process.
- Able to work with minimum supervision.
- Flexible and able to work across cultural lines.
- Team worker with good interpersonal skills.

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