(Senior) Executive Assistant

3 days ago

Queenstown, Singapore National University Hospital Full time

**Career in the Hospital**
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.
At NUH, we are driven by a shared purpose - to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

**About NUH**
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

**About Department and Purpose of the Position**
The Executive Assistant / Sr Executive Asst is to provide the main administrative support for the department at clinic level.

**Key Responsibilities**
Primary Responsibilities and Duties (80%)
- Perform typing, faxing, sorting, filing and recording of documents and forms.
- Answer phone calls, handle enquiries, record and convey messages.
- Collate and update relevant data required by the clinic/department for purposes of cost management and improvement and ensure data collected is within acceptable period.
- Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
- Co-ordinate meetings, book venues, collate agenda and support setting up of IT equipment required for meetings when necessary.
- Collected and dispatch documents from/to areas within hospital premises.
- Submit and present monthly report to reporting officer.

Secondary Responsibilities and Duties (20%)
- Assist in preparation of procurement/tender documents.
- To take on additional responsibilities as assigned by Reporting Officer.

**Key Requirements**
- Diploma with minimum 2 years of experience in clerical and administrative duties.
- A good understanding of accounting and figures.
- Good computer skills in Word, Excel and Power Point
- Good communication and interactive skills.
- Able to work as a team as well as independently.

**Closing & Applications**
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.
Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.
Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.

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