Manager, School of Computing and Information Systems
7 days ago
COMPANY DESCRIPTION
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
DESIGNATION : Manager (Faculty Admin), School of Computing and Information Systems
RESPONSIBILITIES
- Adjunct Faculty
- Manage the entire function of adjuncts’ recruiting, hiring and onboarding:
- Liaise with undergraduate team to determine the number of headcounts required for each term.
- Put up requisitions for adjunct headcounts including prepare and submit Job-bank postings.
- Prepare summary of applicants for Associate Dean’s (Undergraduate Education) evaluation.
- Prepare offer letters and the other required forms for adjuncts’ hiring and payroll processing.
- Attend to and manage adjuncts’ start-work process.
- Maintain and ensure compliance to government’s regulatory policies and SMU’s/SCIS’ policies and guidelines.
- Any other admin work related to the function.
- Conference/event organization
- Guide the SCIS faculty organizer in planning the budget for the conference/event.
- Manage revenue and expenses of events and conferences to ensure completeness and compliance.
- Liaise with SCIS faculty hosting the event and the external professional organization of the event on all financial matters.
- Ensure adherence to relevant SMU policies.
- P&L reporting and transactions reconciliation for events and conferences.
- Liaise with SMU OFIN to reconcile all revenue and expenses at the end of each event.
- Prepare reports and statements for audit after the conference/event.
- Provide admin and logistics support during the conference/event.
- Visitor Support
- Provide administrative and logistics support to SCIS visiting faculty and research talks by visitors.
- Manage reimbursement of visiting faculty.
- Provide timely and accurate advice to faculty on policies and guidelines in hosting visiting faculty and visitors.
QUALIFICATIONS
- Degree with 3 years of work experience or a Diploma with minimum 5 years of work experience, preferably in the education industry.
- Analytical and meticulous with an eye for details.
- A good team player who is also resourceful and is able to work independently.
- Able to multi-task and work under pressure.
- Possess strong interpersonal and communication skills (good verbal and written communication skills).
- Strong planning and organizational skills.
OTHER INFORMATION
**#LI-EH1
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