Assistant Manager, Administration and Business

7 days ago

Singapore T S GLOBAL PROCUREMENT COMPANY PTE. LTD. Full time

**Job Description**:

- Manage contract and price negotiations with office vendors and service providers. Mapping office supply requirements and procuring as per need.
- Responsible for the accurate process of supplier invoices and inter-company billing. Receiving and distributing incoming mail and arranging local and overseas couriers.
- Verify staff expenses and other allowances to ensure all payments made are in compliance with company policies.
- Provide secretarial support to Resident Director and HR. Drafting general and administrative documents and circulating internal notices.
- Support project team and perform administrative duties.
- Liaise with the building management on the unit inspection. Overseeing the maintenance of office facilities, cleanliness, and equipment (e.g. Aircon maintenance, office lighting and electrical supply and installations, plumbing matters and etc.)
- Planning and organizing in-house and off-site events, like company lunches, celebrations, employee activities, and conferences.
- Perform attendance tracking and leave management to ensure accurate and timely reporting.
- Maintain office security by following safety procedures and controlling access via the reception desk
- Assisting HR in insurance renewal (office and properties)
- Perform any other ad-hoc duties as assigned

**Job Requirement**:

- Minimum Diploma or equivalent in any fields
- min 5 years of relevant working experience.
- Proficient in Microsoft office
- Possess great communication skills and must be able to work independently.
- Able to prioritize and execute tasks/problem-solving in a high-pressure environment

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