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Office Administrator

3 weeks ago

Singapore CENTRE OF NEW LIFE SCHOOLHOUSE LTD. Full time

**Office Administrative Clerical Duties**

Responsible for the administrative clerical functions associated with the operations of the Schoolhouse but not restricted to:

- Maintaining office equipment and preparing correspondence and communications
- Monitoring inventories and school supplies
- Processes and evaluates quotations, put up recommendations for Principal’s / Executive Director’s approval
- Procurement of approved items for school
- Procurement of approved teaching materials and supplies
- Stock check stationery and reading books
- Ensure first-aid box is well-stocked with relevant items
- Conduct annual stock-taking at the end of the year with the respective teachers-in-charge
- Assist the Principal and school teachers in complying with the government standards and regulations
- Assist in sourcing and arranging excursion/learning journey for children according to the respective themes as advised

**Admission & School Fees**

Responsible for the Accounts Receivable function associated with the operations of Schoolhouse, including but not limited to:

- Admission, Transfer, Trial & Withdrawal Policies
- Handle enquiries and registration for new students
- Maintenance of Student Management System (Little Lives)
- Monitoring of Children’s Attendance
- Monitoring of Enrolment, Waiting List & Vacancy
- School Fees Management
- Preparing, recording and tracking of term school fees for all students
- Collection of all term fees and enrichment fees
- Collection of any other fees - for concert, excursion and etc
- All fees collection recorded and submit a report to Principal on designated dates
- CDA/GIRO DDA Applications
- Children Insurance Coverage
- Sale of uniform and collection of payment
- Financial Assistance
- Student Deposits
- Banking in Collection
- Commission and Facilitation Charge Billings
- Update student listing every term
- Record withdrawal of students and update teachers and the class register

**Financial / Bookkeeping Duties**

Responsible for Accounts Payable function associated with the operations of the Schoolhouse, including but not limited to:

- Ensuring vendor invoices and other payables are looked into and action taken for approval
- Work closely with the designated personnel from CNL Finance team for matters with regards to payment to suppliers & maintain its filing for both management accounting and financial audit purposes.
- Maintain a petty cash float for reimbursements including medical, groceries and any ad-hoc items.

**Communication with Parents**

Work closely with the Management Support Team & assist the Principal for the function associated with the operations of the Schoolhouse, including but not limited to:

- Parent’s Handbook and Student’s Handbook
- Coordination of Parent-Teacher Conference, Orientation / School Tour programme for new parents
- Management of parents’ feedback and complaints
- Coordination of Parents’ Webform, Newsletter & Other Communication Channels

**Other Responsibilities**
- Maintaining attendance lists for all classes and enrichment programmes
- Maintaining attendance lists for all staff and keep leave record and medical matters of all school staff

Other duties as assigned.