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HR Governance and Project Specialist
3 weeks ago
**Position Purpose**
The HR Compliance Specialist will work in close partnership with HR Business Partners, HR Specialist and HR Shared Services teams to support aspects of HR operational risks, compliance and regulatory requirements and maintain high standards of HR compliance and forward-thinking policies and practices. This role will support key HR transformation projects as required.
**Responsibilities**
- Plan, facilitate and respond to External and Internal Audits by working together with respective teams
- Work with various HR functions to conduct internal checks to ensure due diligence and compliance to regulations and internal SOPs
- Plan and initiate Annual Control Self-Assessments with respective teams and follow up on any identified risks for mitigation and closure.
- Regular review and revision of HR Business Continuity Plans (BCP).
- Provide support and enforcement of all Personal Data Protection Act (PDPA) policies. As a HR PDPA representative, regularly review and communicate relevant PDPA guidelines
- Support HR teams in business continuity management activities i.e. policies and plans
- Perform thorough outsourcing risks review when selecting outsourced service provider, manage and monitor the outsourced service providers’ performance
- Recruitment-related contracts review and vendor management, including search firms and job portals contracts review, preparation and maintenance of contracts
- Review various HR contracts agreement templates in consultation with legal
- Review and update policies in Employee Handbooks
- Manage organisation-wide annual declaration exercise for compliance to policies and conflict of interests. Work with IT for system enhancements, where necessary
- Educate and train HR teams on Compliance and Regulatory requirements
- HR project management including cost management initiatives, as assigned
**Requirements**:
- University degree or equivalent higher education level.
- A good understanding of HR processes, operations and systems.
- Experience with HR system implementations and/or HR transformation programs.
- Familiar with HR policy and/or risk management.
- Must be well-versed in employment law and the regulatory/legal requirements
- Experience with translating regulatory and legal requirements into HR policies and processes.
- Self-motivator and a team player with the ability to influence and drive results.
- Ability to think critically with good problem-solving skills; results-oriented to ensure sound implementation of controls and compliance processes/procedures.
- Ability to prepare and deliver effective presentations to stakeholders.
- Good analytical skills; strong verbal and written communication skills.
- Attention to details and ensure quality of deliverables.
- Willing to take an ad-hoc project as necessary.
