
Executive Assistant
2 weeks ago
-Family Group:
The Executive Assistant will be responsible to support the Education Development Office by assisting and coordinating in the area of students’ matters, evaluations and assessment, trainings, secretariat and other administrative functions.
Assist the supervisor & CEL to support the operations of the office so as to provide the best learning environment and quality clinical education for pre-employment clinical training in KTPH.
**MAJOR DUTIES AND RESPONSIBILITIES**
**(A) SPECIFIC**
Support the supervisor & Clinical Educator Lead (CEL) in overseeing the process of the activities in the Education Development Office. This involves:
- Provide administrative support on students clinical placements, funding, evaluation and audit matters
- Support in pre-employment clinical training matters such as orientation, rosters/timetable, collation of students' feedback, appointments of clinical educators, preparation and running of exams etc.
- Ensure all necessary evaluation takes place & submit in a timely manner
- Provide secretariat support for meetings with program stakeholders
- Assume the role as the point of contact for students and clinical educators
- Coordinate department and hospital wide faculty development activities and other training courses for the department
- Develop and maintain a filing system for the department for reporting and audit purposes
- Engage with process improvements to ensure smooth operations of EDO in KTPH.
**(B) GENERAL**
The person will also be required to support the supervisor in the following:
a. Events management e.g. orientation, workshops, Teachers Day, etc
b. Publicity support, inclusive of content and materials collation
c. Education Technology and E-Learn, where needed.
Other duties and projects may also be assigned by the supervisor from time to time.
**JOB REQUIREMENTS**
**(A) EDUCATION, TRAINING AND EXPERIENCE**
- Diploma holder with at least 2-3 years of relevant work experience
- Healthcare background would be an advantage
- Fresh graduate may also apply
**(B) PERSONAL ATTRIBUTES**
- Positive work attitude with a ‘can-do’ spirit
- Must be able to learn quickly on-the-job
- Good interpersonal, communication and presentation skills
- Attention to detail
- Independent and organized worker
- Task-oriented yet flexible
- Able to multi-task
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