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Facilities Administrator
2 weeks ago
JLL supports the Whole You, personally and professionally.
Facilities Administrator
Work Dynamics - Integrated Facilities Management
**Key Responsibilities**:
Maintain proper office filing & archiving system (soft & hard copies)
Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
Monitor and track expenses and ensure timely invoice processing by the managers
Assist to follow up and update SOPs
Finance administration work such as Raising of PO & GR, SAP System POR Requestor Procedures, End to End Support, Finance GR Administrative Work, Procurement of all vendor services
To assist in vendor contract renewal, vendor creation of processes. Raising for vendor creation. Vendor update of detail, of contact information.
Support all sourcing & procurement activities for the client including preparation of quotations for submission to client
Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources for procurement activities
Assist site team in monitoring and data compilation of pantry / consumable supplies, chemical waste collection, cleanroom laundry report and etc.
Tracking and monitoring of stock are crucial and will be required to match invoice for Order proceeded
**Qualifications**:
Proven experience in an administrative role, preferably within a corporate environment.
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
High attention to detail and accuracy in all aspects of work.
Ability to work independently and in a team environment, demonstrating flexibility and adaptability.
Strong problem-solving skills and a proactive approach to resolving issues.
Discretion in dealing with sensitive and confidential information.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
