Admin Assistant

7 days ago

Bedok, Singapore A4 International Pte Ltd Full time

**Administrative Functions**
■ Manage and overall supervision of the areas of responsibilities
■ Solicit and analyse quotations from contractors for repairs, renovations and maintenance works
■ Prepare notices, documents, reports and/or meeting minutes for Council Meetings, Annual Generalmeetings and other types of meetings involved
■ Prepare circulars, notices, reminders and/or letter of awareness for residents or for notice display
■ Maintain proper documentations and inventories such as drawings, floor plans, equipmentmanuals, keys, reports etc. and control the movement of such assets and documents
■ Collection of payment/fees/deposits
■ Managing, tracking, accounting and controlling of petty cash
■ Prepare and submit reports and/or claims timely and accurately
■ Manage all correspondences, reports, service orders, filing, ordering of stationery etc.
■ Manage and liaise with residents on facilities booking of the estate
■ Banking of cheques and cash
■ Any other administrative duties assigned

**Relationship Management**
■ Develop, manage and maintain strong and healthy relationships with clients, contractors,regulators, employees and organisation
■ Inform and educate residents of the need to comply with house rules and by-laws to ensureharmonious condominium living
■ Develop a thorough knowledge of the estate assigned

**Requirements**:
■ N Levels or above
■ Minimum 1-year experience as an Administrative Assistant, Accounts Assistant or in other relatedposition
■ Full knowledge of office management systems and procedures
■ Basic bookkeeping and math skills
■ Exemplary planning and time management skills
■ Organised and able to work independently
■ Strong interpersonal, organisational, people management skills
■ Ability to stay calm and on-task in high-stress situations
■ Ability to multitask and prioritize daily workload
■ Discretion with personal and confidential information
■ Fluent in English & Excellent communication skills

Pay: $1,900.00 - $2,100.00 per month

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: In person

Expected Start Date: 18/10/2024

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