Executive Assistant, Office of President

5 days ago

Singapore Singapore Management University Full time

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

DESIGNATION : Executive Assistant, Office of President

RESPONSIBILITIES
- Administrative Duties
- Administer all purchasing needs of President’s Office and maintain the full assets list, including but not limited to:

- Raising Purchase Orders (POs) for purchase of office equipment, supplies and travels;
- Sourcing of vendors, where required;
- Performing annual review of assets list with Office of Finance.
- Maintenance of intranet site for President’s Office and distribution lists created under President’s Office.
- Support Deputy Director (President’s Office) to facilitate project deliverables under President’s purview.
- Act as backup cover, on a needs basis, for duties such as managing President’s calendar, arranging President’s travel needs, assisting with all correspondences originating from President’s Office, etc.
- Other administrative duties as may be assigned from time to time.
- Events Management
- Organize and manage events in President’s Office, such as lunches with students; lunches with faculty; ad hoc lunches/ dinners; seminars and/or conferences supported by President’s Office.
- Secretariat Duties
- Prepare and take meeting minutes for the International Advisory Council (IAC) Steering Committee meetings.

QUALIFICATIONS
- A university degree or equivalent but in the absence of a degree, a diploma and/or a professional executive secretary qualification, coupled with at least 10 years of relevant work experience in a similar capacity, would be required.
- Ability to write grammatically correct business correspondence and reports independently; keen attention to detail and meticulous.
- Ability to multi-task and cope with multiple deadlines or competing priorities; adapt and prioritize changes as necessary.
- Ability to communicate with colleagues across the University and key external contacts in a professional manner.
- Ability to exercise discretion and maintain confidentiality at all times.
- Efficient, self-motivated and independent.

OTHER INFORMATION

**#LI-JN1

  • Executive Assistant, Office of President

    2 weeks ago

    Singapore Singapore Management University Full time

    COMPANY DESCRIPTION Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university. Our commitment to attract...

  • Executive Assistant, Office of President

    1 week ago

    Singapore Singapore Management University Full time

    COMPANY DESCRIPTION Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university. Our commitment to attract...

  • Assistant Manager

    4 days ago

    Singapore Office of the Deputy President(Res&Tech) Full time

    **Posting Start Date**:16/04/2025 The Industry Engagement and Partnerships (IEP) division under the Office of Deputy President (Research and Technology) is seeking motivated professionals with experience in contracts management. The role is to facilitate and enable research related engagements and collaborations between NUS and external parties, including...

  • President's Office Assistant

    23 hours ago

    Singapore beBeeAdministrative Full time $50,000 - $80,000

    Job Title: President's Office AssistantAre you a highly organized and detail-oriented individual seeking a challenging role in administrative support?">Key Responsibilities:Manage the President's calendar, coordinating drivers daily schedule to ensure seamless coordination of internal activities.Coordinate meetings and events with Executive Assistants,...

  • Admin Associate, Office of President

    2 weeks ago

    Singapore Singapore University of Technology and Design (SUTD) Full time

    You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision-making. You will prioritise effectively, applying your understanding of key objectives to daily activities. Strong written and verbal communication, coupled with a proactive approach to follow-up, are essential. You are to...

  • Nus Hwb Scholarship: Clinical Psychologist

    3 days ago

    Singapore Office of the President Full time

    **Posting Start Date**:13/08/2024 **Introduction** At NUS, we value the health and wellbeing of our staff and students. We aim to facilitate people’s journey towards a state of complete physical, mental and social wellbeing, where we realise our own potential and are able to contribute meaningfully to our communities. Together, we can help our people to...

  • Admin Associate, Office of President

    1 day ago

    Singapore Singapore University of Technology and Design (SUTD) Full time

    Overview Get AI-powered advice on this job and more exclusive features. You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision-making. You will prioritise effectively, applying your understanding of key objectives to daily activities. Strong written and verbal communication,...

  • Executive Assistant

    2 hours ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    **Responsibilities** - Manage President's calendar for all meetings, internal, and external - Coordinate driver's daily schedule to support President - Arrange President's travel needs - Provide secretariat support for senior management meetings including preparation of minutes and follow-ups - Perform leave requests, travel requests, and staff reimbursement...

  • Executive/senior Executive

    4 days ago

    Singapore Office of the Deputy President(Res&Tech) Full time

    **Posting Start Date**:14/05/2025 Reporting to the manager-in-charge, the ODPRT Research Administrator will provide pre - and post - award research grant administration support to researchers for all NUS Faculties and Research Centers. Responsibilities will include: - Disseminate and coordinate all activities relating to grant calls for assigned...

  • Lead Counsellor

    3 days ago

    Singapore Office of the President Full time

    **Posting Start Date**:16/10/2024 IntroductionAt NUS, we value the health and wellbeing of our students. We aim to facilitate people’s journey towards a state of complete physical, mental and social wellbeing, where we realise our own potential and are able to contribute meaningfully to our work and communities. Together, we can help our people to stay...