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Senior Executive/ Executive, Postfix

2 weeks ago

Tiong Bahru, Singapore Kuok (Singapore) Limited Full time

**This position is for Pacific Carriers Limited (PCL), a company under Kuok (Singapore) Limited.**

**Tasks and Responsibilities**
- Prepare/issue invoices & hire statements with all the essential components as per charter parties.
- Perform laytime calculations and undertake laytime counters with counter parties.
- Ensure accurate and timely receipts/payments of hire/freight/demurrage/despatch, in tandem with charter parties.
- Close monitoring/follow-up of outstanding balance owing to the company.
- Check & prepare Letter of Indemnity (LOI) in accordance to Owners format, i.e. LOI for discharge without OBL, LOI for loading/discharging in rain, LOI for switch BL, LOI for visitor on board etc.
- Serve delivery & redelivery notice as per CP.
- Monitor and be aware of vessel’s movement daily.
- Follow-up with contract parties for supporting documents, e.g. port vouchers for Owners expenses.
- Verification of port disbursement accounts with Owners/Charterers/Managers.
- Liaise with brokers, chartering and operations department pertaining to day-to-day voyage issues.
- Liaise with legal and insurance department on disputed cases.
- Send new vsl creation request & prepare SCA form for new Owrs to acct dept.
- Settlement of commissions with brokers.
- Update Chtrs’ & Owrs’ report (from finance dept) for their month end closing.
- Update CLI report for follow up with insurance dept.
- Coordinating releasing of bills of lading, re-documentation and switching of bills of lading when necessary.
- Coordinating agency appointments, reviewing the PDAs and FDAs.
- Communicating with charterers, brokers, agents and vessels regarding voyage orders, vessel itineraries etc.
- Monitoring vessel movements and performances.
- Reviewing cargo stowage and optimizing cargo liftings, loading & unloading sequences.
- Monitoring hold cleaning plans; including supply of chemicals and supervisors.
- Ensuring that all cost data is logged and maintained; PnLs for the voyages are kept updated in the shipping system Softmar.
- Planning bunker supplies and co-ordination with bunker suppliers.
- Liaising with the P&I clubs, legal teams to resolve disputes.
- Updating various vessel questionnaires and certificates’ databases.
- Coordinating extra insurance covers (i.e.: war risk, LoH, K&R etc) with owners when necessary.
- Planning and co-ordinating the embarkation/disembarkation of armed guards on voyages through currently designated high-risk areas.
- Minimum 2 years operations experience in dry bulk operations
- Diploma in Maritime, Operations-related would be advantageous
- Strong verbal and written communication skills in English