Executive, Administration

2 weeks ago

Singapore UNIVERSAL STAGE PTE. LTD. Full time

We are looking for an individual to join our team at Universal Stage to support and facilitate the training and project administration process with various stakeholders.

If the description below ignites something in you, let’s meet and chat.
- You are meticulous, attention to details and quality-focused
- You are result-oriented and solution-driven when facing with issues
- You can multi-task and excellent in maintaining happy and harmonious working relationships with various stakeholders
- You aspire to hone your skills in various aspects of organisation, administration and coordination, and seek to build your career in the adult training industry and consultancy
- You are self-driven, can work independently and constantly seek for improvements
- You have a curiosity of a child, a voracious appetite to learn and a daring attitude to experiment new ways of doing things

**What does the work entail?
You will be part of a fast-moving team and will support the team in the following ways:

- Perform full spectrum of administrative and secretarial duties to ensure smooth running of training courses and consultancy projects, include handling enquiries, record keeping, documents management, and others
- Produce documents, reports, presentations and collaterals that support the complete organisation of training courses and consultancy projects
- Provide support in searching and following up with action on training courses and consultancy projects -triggering follow-up action, getting responses
- Encourage learners to put into practice the knowledge and skills gained from the programme, share and document their sharing of the actual real-life experiences for cross-learning and marketing purposes
- Organise meetings and ensure that the meetings are well-organised, include preparing agendas, sending of reminders, preparing snacks and beverages and notes taking
- Build and maintain mutually supportive relationship with stakeholders Perform any other ad-hoc tasks(s) assigned

**Job Requirements**
- Educated to diploma or higher level
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external customers
- Ability to organise and plan own work
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, pro-active approach to work including the ability to prioritise
- Ability to work on own initiative
- Ability to deal with sensitive information with discretion and to maintain confidentiality

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