Compliance Officer
1 week ago
**Job description for Compliance Officer
Compliance function and scope below:
1 Manage the compliance function with a direct reporting line to the Company MD and a dotted-line reporting to the Group Compliance Department in Japan head office.
2 Prepare and maintain compliance calendar for the function and ensure all due dates are adhered to.
3 Develop, review and adhere to the written Company Compliance Program, policies, procedures and internal controls in accordance with the protocol or compliance elements provided by head office.
4 Review and update the inventory of applicable laws and industry regulations at least annually. In tandem, also monitor updates to relevant Laws/Regulations/Guidelines to perform gap analysis for company policies and procedures.
5 Prepare new policies, review and update/amend existing policies.
6 On-going monitoring of all policies, procedures and internal controls to ensure they are functioning properly and complied with.
7 Prepare and conduct periodic Compliance Risk Assessment and identify high risk areas to be prioritized based on the results.
8 For any new lines of business/expansion into a new jurisdiction, assess associated compliance risks, develop a risk mitigation plan, and incorporate action plan into the Compliance Program.
9 Obtain information about AML, Anti-bribery/Corruption covering FCPA and other bribery and corruption topics and conduct briefing for all directors and employees.
10 Periodic reporting (include update on compliance program, action plan, litigation and other requested items) to Global Compliance Team in the Group Compliance Department.
11 Liaise with head office about training requirement relating to compliance and implement such training.
12 Ensure staff compliance awareness including distributing awareness messages. Prepare training notes for the staff and conduct training/briefing. Current staff strength 10.
13 Discuss with Investment Team/SHIP department or other depts on feasibility of policies/procedures and implement adjustments as necessary.
14 Advise Investment Team/SHIP department on AML steps required in policy and review the checklist and supporting documents.
15 Perform assessment on Third Party agent/outsource companies by reviewing contracts/request and review questionnaires and supporting documents.
16 Perform World-Check One screening on third party agent/outsourcing companies.
17 Otherwise oversee, coordinate, and monitor the day-to-day compliance activities of the Company.
18 Other duties, ad hoc assignments, and general involvement in matters relating to various aspects of the Company’s operations outside of compliance management to be assigned by the Company.
**Policies required (not limited to following)**
To prepare/update, obtain approvals and implement:
- Local compliance manual
- Gifts & Hospitality Policy
- Whistleblowing Policy
- OIM Internal Guidelines - Economic Sanctions
- OIM Compliance Program
- Third Party Agent & Outsourcing Policy
- Data Protection Policy
- AMLCFT Policy
- Anti-fraud policy
To prepare/update, obtain approvals and implement Group policies provided by head office:
- ORIX Global Hotline
- ORIX Group Principles of Conduct
- ORIX Group Code of Conduct & Ethics
- ORIX Group Global Compliance Policy
- ORIX Group Anti-Corruption
- ORIX Group AML Policy
- ORIX Group Insider Trading Policy
- ORIX Group Conflicts of Interest Policy
- ORIX Group Incident Reporting Policy
- Examples of Material Information
- ORIX Internal Guidelines - Economic Sanctions
- [3+ years] of experience in a compliance function administering a corporate compliance program.
- Strong understanding of compliance related laws and issues including bribery and corruption, AML, sanctions, third party management, and data protection, among others.
- High moral character and professionalism.
- Excellent interpersonal skills and ability to work effectively within all levels of the organization.
- A team-player and willingness to participate in various aspects of the Company’s operation.
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