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Pa for CEO

3 weeks ago

Singapore VERTICAL INSTITUTE PTE. LTD. Full time

**About Vertical Institute**

Vertical Institute prepares individuals for the jobs of tomorrow. We are at the forefront of tech education, providing cutting-edge courses to individuals eager to upskill and stay relevant in today’s rapidly changing world. We specialize in teaching in-demand skills and building the next generation of changemakers and inventors through our world-class tech courses in data analytics, AI, cybersecurity, UX/UI, and beyond.

Vertical Institute is accredited as an Approved Training Organisation (ATO) by SkillsFuture Singapore (SSG) and The Institute of Banking & Finance Singapore (IBF).

This is a high-visibility, early-career opportunity for a sharp self-starter who wants to learn directly from the CEO of a fast-growing ed-tech company. You will streamline the CEO’s day-to-day schedule, keep key projects on track, and represent the CEO in communications with internal and external stakeholders.

**Key Responsibilities**
- **Calendar & Meeting Management**- Own the CEO’s calendar, schedule meetings, prepare agendas, take minutes, and track follow-ups.
- **Travel & Event Logistics**- Coordinate flights, accommodation, visas, and on-site logistics for local and overseas engagements.
- **Document Preparation**- Create clean decks, briefs, and reports; maintain confidential files and trackers.
- **Project Tracking**- Monitor milestones for course launches, accreditation matters, and partnership initiatives; flag risks promptly.
- **Research & Insights**- Gather competitor or market intel, summarising insights in concise briefs.
- **Team Liaison**- Serve as the bridge between the CEO and cross-functional teams; organise town halls and culture events.
- **Expense Management**- Submit expense claims and assist Finance with reconciliations.
- **Confidentiality**- Handle sensitive information with absolute discretion and integrity.

**Requirements**:

- Diploma or Degree in Business, Communications, or related field (fresh graduates welcome; internships supporting senior leaders are a plus).
- **1-3 years’**experience in an executive support, operations, or project-coordination role—startup or education exposure is advantageous.
- Superb organisation and prioritisation skills in fast-changing environments.
- Tech-savvy: comfortable with Google Workspace, Slack, Notion/Airtable, and basic data analysis in spreadsheets.
- Meticulous attention to detail and a proactive, can-do attitude.
- Willingness to handle occasional after-hours requests when urgent matters arise.

**Nice-to-Have**
- Basic design sense for refining slides or collateral.

**What You’ll Get**
- Mentorship and direct exposure to strategic decision-making at C-suite level.
- A mission-driven culture that values continuous learning and rapid growth.
- Competitive salary, performance incentives, and course fee sponsorships.
- Flexible hybrid work.