Mail Room Executive

2 weeks ago

Singapore WORLD MARKETING GROUP PTE. LTD. Full time

World Marketing Group stands at the forefront of the logistics sector, providing end-to-end solutions that span transportation, warehousing, and integrated marketing, and supply chain management. Founded in 1982, World Marketing Group specialises in providing postal and commercial logistics solutions for eCommerce, marketing, hospitality, and many other industries. With full-fledged offices in Singapore, Bangkok, Iskandar, Hong Kong, Taipei, Beijing, Shanghai, and New York, as well as partnerships in Jakarta, Delhi, Mumbai, Seoul, Tokyo, Manila, and Ho Chi Minh City, we have earned a reputation for reliability, precision, and a customer-centric approach. Our diverse portfolio of clients relies on us to navigate the complexities of international and domestic logistics, facilitating the smooth flow of goods across borders and through various modes of transportation.

**Role Description**:
**Responsibilities**:

- Receive, sort, and distribute all incoming mail, packages, and deliveries.
- Process outgoing mail and packages, including preparing shipping labels and ensuring timely dispatch.
- Track and document incoming and outgoing packages using relevant software systems.
- Maintain an organized and clean mailroom, ensuring supplies such as envelopes, labels, and packing materials are stocked.
- Liaise with delivery personnel and coordinate with other departments for special deliveries or urgent mail handling.
- Assist with basic clerical duties, such as photocopying, scanning, and filing, as needed.
- Handle sensitive and confidential documents with discretion and in accordance with company policies.
- Report any mailroom equipment malfunctions and ensure timely repairs or maintenance.
- Follow all company policies and safety procedures related to mail handling.

**Requirements**:

- High school diploma or equivalent.
- Previous experience in a mailroom or similar role is preferred but not required.
- Basic computer skills, including familiarity with Microsoft Office Suite and mail tracking systems.
- Strong organizational skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage time effectively.

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