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Back Office Operations Analyst

2 weeks ago

Singapore AGLAIA FAMILY OFFICE PTE. LTD. Full time

**Job Overview**:
**Key Responsibilities**:
**1. Trade Lifecycle Management**:

- Process and monitor trade instructions across asset classes (equities, fixed income, funds, alternatives)
- Ensure timely and accurate trade capture, settlement, and booking
- Liaise with custodians, brokers, and internal teams to resolve trade discrepancies

**2. Capital Calls and Distributions**:

- Track and process capital calls and distributions for private market investments
- Coordinate with investment teams and custodians to ensure proper fund flow and documentation

**3. Investment Reference Data Management**:

- Maintain and update security master data including pricing, identifiers (ISIN, SEDOL), asset classification, and counterparty details
- Validate and reconcile investment data across systems and sources

**4. Cash and Position Reconciliations**:

- Perform daily and monthly cash and holdings reconciliations with custodians and counterparties
- Investigate and resolve reconciliation breaks in a timely manner

**5. Performance Measurement and Reporting**:

- Support the generation and validation of performance reports for client portfolios
- Ensure accuracy of return calculations and attribution metrics
- Assist with preparation of client presentations and investment reviews

**6. Annual Accounts Filing Support**:

- Collaborate with Finance and external auditors to support annual financial reporting for trusts, entities, or funds
- Provide necessary transaction data, valuations, and reconciliations as required

**7. Process Improvement**:

- Identify inefficiencies or manual processes and suggest/implement improvements
- Assist in automation, documentation, and testing of new operational workflows and tools

**Requirements**:

- Bachelor’s degree in Finance, Accounting, Business, or related field
- Fresh graduates with relevant internships or academic experience are welcome to apply
- Basic understanding of investment products and financial instruments
- High level of accuracy and attention to detail
- Strong time management and organizational skills
- Ability to prioritize tasks in a deadline-driven environment
- Proficiency in Microsoft Excel; experience with portfolio management systems is a plus
- Good communication and interpersonal skills

**Why Join Us**:

- Exposure to a broad range of asset classes and investment operations
- Collaborative work environment with experienced professionals
- Opportunity to contribute to operational improvements and technology transformation
- Mentorship and career development for future roles in investment operations