Back Officer

Finance
- SINGAPORE-FRASERS TWR(SGP)
- Singapore
- The Back Officer will manage all the operations relating to invoicing, overdues, provisions follow-up and accounting month end closing for bunkering, ex-wharf and international businesses on a worldwide basis (perimeter: business done under local affiliates France, the Netherlands)**HSE**:

- Report anomalies, near misses, share best practices and provide feedback on HSE findings.

**Invoicing process**:

- Handle invoicing of customers related to worldwide deliveries by TEMF.
- Execute timely processing of vendor invoices in accordance with contractual terms.
- Plan invoicing according to delivery schedules and credit terms to improve cash flow.
- Verify and ensure complete supporting documentation for invoicing : Bunker Delivery Note, Nomination confirmation, Purchase Order, Billing of Lading, Export documentation etc.
- Manage calculation and checking of final prices for deals for Geneva desk
- Adhere to month end closing timeline and ensure completeness of billing for all deliveries done within the month.
- Input/Update/Maintain customer and supplier data in the in-house trading system (Medissys).

**Tax reporting**
- Check and prepare monthly VAT/Intra-community reconciliation and submission for his perimeter

**Others**:

- Liaise with TotalEnergies Marketing France’s accounting / treasury Department for coordination on aspects of operations, invoicing, accounting, and payments. Engage and assist with new commercial projects.
- Track and follow up with Operators to manage open cost provisions.
- Respond and follow up with customer and supplier queries. Highlight and resolve disputes in a timely manner.
- Work closely with Front Office, Operators and Accounting to facilitate workflow.
- Update of Back Office procedures in a timely manner.
- Supervise and train interns on daily back office procedure.
- Streamline and innovate current processes.
- Conduct cross trainings and provide adequate coverage during teammate’s absence.

**Context and environment**
- TotalEnergies Marine Fuels is TotalEnergies’ dedicated business unit in charge of worldwide bunkering activities and is the single point of contact for a full spectrum of solutions with innovative and efficient bunkering services. TotalEnergies Marine Fuels is also committed to providing clean marine fuels, such as LNG, to drive the decarbonisation of the marine industry in line with TotalEnergies’ ambition of Net Zero by 2050.
- Multicultural team and environment in a worldwide organization as our business is truly worldwide.
- Close collaboration within the finance team in Singapore as well as the commercial teams in Europe and Singapore.
- Maintain a good customer relationship.
- Education: Higher Professional Education (preferably in Finance or Accountancy)
- Ability to adapt to foreign cultures and multi-international oriented mind with good communication skills
- Meticulous, with good organization and planning skills are essential, ability to work under pressure
- Team player, mature, independent, pro-active and takes initiative
- 5+ years of working experience in back office and trading system (knowledge of Medissys is an asset)

**Offer ID**
- 71903BR

**Metier**
- Financial Middle / Back Office

**Employment type**
- Regular position

**Experience level required**
- Minimum 3 years, Minimum 6 years

**Employer company**
- TotalEnergies Marine Fuels Pte Ltd

**Branch**
- Marketing & Services

**About us / company profile**
- Give your best to better energy and make the commitment with TotalEnergies. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.