Management Support Executive

2 days ago

Kallang, Singapore Care Community Services Society Full time

Care Community Services Society is called to serve the community and to influence and equip individuals and families for empowered living through all generations. We are looking for individuals to manage and support CCSS office administration and management matters.

As a Management Support Executive, the responsibilities are to support in office administration and to perform secretariat duties to Executive Director and Board matters.

**Job Requirements**:

- Facilitate executive-level administrative support to the Executive Director, including the preparation of comprehensive meeting minutes during board meetings.
- Establish and enforce office policies, setting clear standards and procedures, and regularly evaluating performance against these benchmarks to ensure seamless operations. Make necessary adjustments for continuous improvement.
- Spearhead IT-related projects aimed at optimizing workflow efficiency, promoting effective information sharing, and enhancing data management to significantly boost productivity within CCSS.
- Manage central procurement activities related to administration and IT equipment, ensuring that all purchases align with the organization’s needs and budget.
- Oversee corporate insurance renewals by conducting thorough research and assessing beneficiary and volunteer requirements, guaranteeing adequate coverage for the organization.
- Develop and implement policies and processes for handling personal data in compliance with PDPA guidelines to safeguard privacy and maintain data security.
- Take charge of office supplies, cleanliness, and safety, while also maintaining a streamlined data management system and managing contracts relevant to CCSS’s office administration and upkeep.
- Play a lead role or provide support for various ad-hoc projects as assigned by the Supervisor, ensuring their successful completion and contributing to the organization’s overall success.

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