Account and Admin Executive

2 weeks ago


Singapore LE CREUSET SINGAPORE PTE. LTD. Full time

**Account and Admin Executive
**Roles and Responsibilities**:

- Will be responsible for receiving purchase order and sales order
- Will also issue invoice, after stocks are confirmed and picked
- Will also prepare Sales orders and Invoice for SIS, Ecom and direct Sales and etc
- Should be responsible for order creation and coordination
- Should be responsible for generating monthly reports
- Must liaise with 3PL warehouse and communicate on delivery arrangement to ensure timely processing
- Should also verify damaged, return stocks in 3PL, upon request
- Coordinate/manage 3PL to keep the fulfilment fluently.
- Should be responsible for negotiating with logistics supplier for the purpose of optimizing cost efficiency
- Checking and vs. Retail daily Sales and Ecom/SIS monthly statement, posting all collections to the accounting Navision system.
- Issue/post SIS & Ecom invoice in contrast to department store statements.
- Assist in key in sales to POS system (Cegid) when needed.
- Monitoring daily retail sales report against collection in terms of credit card settlement, cash, and voucher.
- Assist to prepare various retail/Ecom daily/weekly/monthly sales & analysis reports.
- Checking Retail team/ Part timer attendance report
- Inventory Report & Control, compiles and maintains records of quantity, type, and value of stock IN & OUT, consolidate monthly Retail Stock stake report
- Assist in retail stores’ daily operations, include monitoring of inventory level, stock deliveries.
- Offer daily clerical and administrative support, such as maintaining office cleanliness, stationery replenishment, and coordinate with building management in term of lighting/air-con maintenance.
- Support and coordinate in cross-departmental collaboration.
- Maintain a safe, clean, and tidy office environment.
- Perform any other ad-hoc duties as and when assigned by superior.

**Work Experience**
- At least 2-3 years of demonstrated experience in the Retail field and handling 3PL
- Experience in NAVISION and Cegid POS system is a plus.

**Requirements**:

- Minimum Diploma qualifications
- Proficient in MS Office
- Advanced skills in Excel will be advantageous.
- Meticulous and attention to details
- Proactive, analytical, resourceful and self-driven with a positive mind-set
- Good communication skills and able to work independently
- Committed and willing to learn with good working attitude
- Able to work independently as well as in a team
- Preferably to start work immediately or within short notice



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