Admin and Operations Assistant

3 days ago


Singapore TOPOS TECHNOLOGIES PTE. LTD. Full time $2,800 - $3,500

Position Summary:

The Admin and Operations Assistant plays a key role in supporting the daily administrative and operational functions of the company. This role involves coordinating office activities, assisting with operations-related tasks, and ensuring smooth communication between departments. The successful candidate will be highly organized, detail-oriented, and capable of multitasking to ensure the efficient running of operations.

Key Responsibilities:

  • Assist in the preparation and coordination of operations-related documentation, such as contracts, reports, and project plans.
  • Monitor and update event timelines and deadlines, ensuring that tasks are completed on time.
  • Support the Operations/Marketing team in daily activities and special project events.
  • Perform office admin and general administrative duties such as maintaining office supplies, air ticket purchase, accommodation and transportation arrangement.
  • Prepare and manage documents, reports, presentations, and other administrative materials as required.
  • Assist with the preparation and coordination of company events/team bonding, meetings, and conferences.
  • Handle claims and submit forms
  • Provide ad hoc support to other departments as required.

Qualifications:

  • Minimum of 1 year of experience in HR and administration or a related field.
  • Minimum diploma/degree in Business Administration or related field
  • Strong knowledge of HR processes, office management, and administrative duties.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent communication, interpersonal, and organizational skills.
  • Strong attention to detail with the ability to multitask and meet deadlines.

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