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Accounts Executive

2 weeks ago

Singapore Pan Pacific Hotels Group Full time

Summary
The associate is responsible for full set of accounts for the Management Corporation of Strata Title (MCST) of a commercial cum residential building and other matters relating to the MCST. In addition, they will also be responsible for the Income Audit of hotel (Rooms Department).
Job Functions
To ensure monthly accounts are closed on time and according to the respective agreed date in order for submission to the property management/Council members for monthly/quarterly meetings.
To ensure accounting records and treatment are in compliance with the related Accounting Standards.
To generate and send invoices of MCST fees to the sub proprietors / strata title owners and relevant parties on a quarterly basis within the stipulated timeline.
To generate and send invoices of other charges to the relevant parties on a monthly basis within the stipulated timeline.
To update the receipts on a timely manner. To follow up on payments collection, which include sending monthly statements, reminder letters, phone calls to sub proprietor/debtors with outstanding balances.
To bill the owners or tenants for ad-hoc services such as engineering works, changing of light bulbs, replacement of access cards etc.
To perform Accounts Payable functions including preparation of cheques (including online banking) for AP invoices and dispatch of cheques.
To prepare Section 47(1)(c) certificate, maintain MC strata roll and sub proprietor record, assist in producing attendance list and voting list for AGM
To perform general book-keeping, month-end closing, month-end reporting and accounts reconciliation.
To update accounting schedules as requested by external auditors for year-end audit
To prepare tax schedules for submission of GST returns and annual income tax reports
To undertake banking related matters and other ad hoc duties assigned.
To ensure all manual postings in Opera are adequately supported as per SOP, properly authorised as per Manual of Authority and posted using the correct transaction codes.
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