Facilities & Maintenance Manager

Job Responsibilities include, but not limited to:
Develop and Implement Facilities Strategies, and Operations and Maintenance Oversight:
Responsible for the operations of the Facilities Group, including developing and/or resetting, implementation and documentation of the preventive maintenance programme, including but not limited to Mechanical & Electrical and Plumbing & Sanitary (MEP) so as to minimise downtime and extend asset life.
Manage and coordinate prompt responses to facility breakdowns, emergencies, and repair requests.
Responsible for the repair of all buildings, fixtures, fittings, equipment and kitchen equipment and strive for urgency of completion.
Select, negotiate with, and manage external vendors, contractors, and service providers (e.g. ACMV and chiller maintenance). Ensure contracts are adhered to and services are delivered to high standards and work quality. Participation in contractors' performance evaluation.
Recruit, train, supervise, and evaluate facilities and maintenance staff. Foster a high-performance team culture.
Implement and embrace new technologies and systems to improve facility management efficiency (e.g. Computerized Maintenance Management Systems (CMMS), smart building technologies).
Effectively communicate with internal stakeholders (e.g. Club members, department heads, employees) and external parties regarding facility-related matters, projects, and disruptions.
Ensure regulatory compliances, operating cost control and raising service level to meet the expectations of both Members and internal customers.
Plan and review current Standard Operating Procedures and identify areas that need improvement and train the Facility team to learn and adopt new techniques.
Adopt best hospitality practices in Safety Management including but not limited to:
Risk Assessment and Permit to Work
Achieving Zero accidents at Workplace
Performance Reporting and Documentation:
Generate regular reports on facility performance, maintenance costs, energy consumption, and key performance indicators (KPIs).
Maintain accurate records of maintenance activities, equipment specifications, warranties, and compliance documentation.
Project Management:
To plan and execute projects according to agreed timeline with approved budget.
Oversee and manage minor renovation projects, office fit-outs, and equipment installations from planning to completion.
Coordinate with architects, engineers, contractors, and internal departments on larger construction or renovation projects.
Work closely and support the Project team on the club's major projects, including but not limited to providing necessary support in the different stages of the projects as well as attending the required trainings after project completion to support the DLP and operational stage.
Familiar with the use of AutoCad for updating drawings or plot floor layouts besides keeping proper documentation of all building drawings.
Sustainability Initiatives:
Initiate, implement and support energy conservation program and identify ways or areas for conserving energy which could result in cost savings operationally.
Budgeting Management:
Develop, manage, and monitor the facilities and maintenance budget, ensuring cost-effectiveness and optimal resource allocation.
Others:
Strong people management skills.
Advance planning and to lead the necessary shutdowns, including but not limited to Annual Electrical Shutdown, Annual Chiller Servicing, Yearly Potable Water Tank Cleanings etc.
Providing necessary support to the Fire Safety Manager (FSM) in achieving the Fire Certificate renewal for the Club.
Performing Duty Manager role during designated/assigned events, including during weekends & public holidays.
Any other duties assigned by the Senior Manager, Facilities/Operations Director.
Requirements:
Degree/Diploma in Facilities Management, Engineering, or related field.
Minimum 3 years' experience in facility operations and maintenance, preferably in a hospitality environment.
Strong customer service mindset, interpersonal skills and problem-solving ability.
Strong building and M&E knowledge with proven hands-on experience.
Proactive in driving new initiatives.
Able to work and deal sensitively and fairly with people from diverse cultural backgrounds.
Proficiency in MS Office suite (MS Word, Excel, Outlook, Powerpoint etc).
To attend the committee's monthly meeting and other meetings as required.
Excellent oral and written communication, presentation skills and ability to deal with individuals at all levels of the organization.
Fire Safety Manager or Green Mark certification will be an added advantage.
Strong working knowledge of Singapore building codes and regulatory frameworks (SCDF, NEA, BCA) will be advantageous.
Join Our Team and Enjoy Fantastic Benefits
5-Day Work Week in a convenient town area location
13-Month AWS Bonus to reward your dedication
Performance Bonus for outstanding contributions
Ang Pow Bonus
Meal and Mobile Allowance
Career Advancement Opportunities to grow within the company
Comprehensive Insurance & Medical Benefits for your well-being
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