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HR/Admin Assistant

1 week ago


Singapore McCann Worldgroup Full time

The Role
We are seeking a dynamic, highly organized and proactive individual to join our team as an HR and Admin Assistant. In this role, you will be responsible for providing administrative support to the HR Team. Your role will encompass receptionist duties and HR administrative support responsibilities.
What You Will Do
Receptionist Duties
Welcome visitors and maintain a professional reception area.
Handle inquiries from employees and external parties in a courteous and timely manner.
Manage the reservations of meeting rooms and ensure that all the necessary equipment/materials are properly prepared prior to its usage.
Receive, sort and distribute mail/package deliveries.
Order and keep an inventory of stocks of office and pantry supplies.
Keep updated records of office expenses and costs, and timely process expense claims.
Provide general admin support to HR and other internal stakeholders when necessary.
HR Administrative Support
Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews for Internship positions and some Junior roles.
Coordinate with HR Director and HR Operations Manager on pre-employment activities such as background checks, visa processing, etc.
Assist in organizing and coordinating employee engagement/ people/ culture initiatives, HR programs and other office events including, but not limited to, townhalls, wellness activities, weekly breakfasts, trainings etc.
Prepare and send out regular internal HR Communications (e.g. Breakfast, Birthday and New hire announcements.
What We’re Looking For
Proactive and a motivated self-starter with the ability to work independently as well as take direction.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal abilities.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize tasks effectively.
Energetic, approachable, and diplomatic.
Solution-oriented and resourceful.
Has a sense of urgency and has the ability to stay composed in difficult situations.
Background on HR and Admin functions through internships or full-time roles is an advantage
Who We Are
McCann Worldgroup, part of the Interpublic Group (NYSE: IPG), is a leading global creative solutions company. The company is united across 100+ countries by a mission to build enduring brands together. McCann Worldgroup was named Network for the Year by the Andys in 2024, Network of the Year by the EPICA Awards for the sixth time and ranked Most Effective Agency Network by the Global Effie Index 2023, for the fifth time. The core McCann Worldgroup network is comprised of McCann, MRM, CRAFT, and FutureBrand, and partners with Momentum Worldwide, Weber Shandwick and UM to deliver solutions across the entire marketing spectrum.
We love our diverse workplace McCann Worldgroup is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.
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