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Administrative Assistant

2 weeks ago


Singapore National University of Singapore Full time

Company Description
The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and the Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.
Job Description
Assist with general administrative duties, as assigned for both NUS Science Park and NUS Agritech Centres within the Singapore Science Park location.
Assist with front (reception) desk duties, including handling and distributing incoming mails and deliveries.
Assist with on-site (Seminar Room) event set up and post-event duties.
Assist with updating persons to Centre facial recognition access system and meeting room booking system.
Assist in liaising and coordinating with vendors and service providers to ensure requirements are fulfilled.
Assist in liaising and coordinating with facilities team for maintenance work and cleaning/sanitation services.
Assist in liaising and coordinating with finance team for documentation and processing of bills and invoices.
Assist in certain aspects of procurement such as ordering and restocking of stationery and pantry supplies.
This is an hourly-rated position.
Qualifications
Minimum Polytechnic Diploma with at least 2-4 years of working experience in similar capacity.
Team player with good interpersonal and communication skills.
Proactive individual with a positive work attitude.
Diligent, systematic, and organized.
Attentive to details.
Good knowledge in cost and quality control, resource planning and on-site operations.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
More Information
Contract: 12-month Contract
Location: Kent Ridge Campus
Organization: NUS Enterprise
Department: Ecosystem Development
Job requisition ID: 27570
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