Administrative Assistant

3 weeks ago


Singapore FIT FACTORY SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role involves handling a wide variety of administrative tasks, assisting with scheduling, managing communications, organizing office resources, and providing clerical support to various departments or managers. The ideal candidate should be highly organized, proactive, and possess strong communication skills.

Key Responsibilities:

  1. Office Administration:
    • Perform general office duties, including answering phones, managing emails, and greeting visitors.
    • Organize and maintain office files, records, and databases.
    • Coordinate office supplies and ensure necessary inventory is stocked.
    • Ensure the office environment remains organized, clean, and well-maintained.
  2. Communication and Correspondence:
    • Draft, proofread, and send emails, letters, and other correspondence on behalf of executives or the department.
    • Handle incoming inquiries via phone, email, and in-person, providing timely responses or redirecting as necessary.
    • Assist in creating reports, presentations, and documents as required.
  3. Support to Management and Staff:
    • Provide administrative support to senior staff or managers, including task prioritization and project coordination.
    • Assist in data entry, report generation, and other clerical tasks.
    • Handle administrative aspects of HR, including scheduling interviews, assisting with onboarding, and maintaining employee records.
  4. Customer and Client Support:
    • Act as the first point of contact for clients or visitors.
    • Provide general information about company services and direct visitors or callers to the appropriate person.
    • Maintain positive relationships with clients, vendors, and external stakeholders.
  5. Event Planning and Coordination:
    • Assist in organizing company events, conferences, and meetings, including booking venues, coordinating logistics, and preparing materials.
    • Manage event registrations and communications.
  6. Project Assistance:
    • Support ongoing projects by providing logistical, administrative, and organizational assistance.
    • Assist in tracking project timelines, deliverables, and progress.

Qualifications:

  • Education: High school diploma or equivalent required; associate's or bachelor's degree in business administration, office management, or a related field is preferred.
  • Experience in similar role will be an advantage

Key Competencies:

  • Time Management: Effective in prioritizing tasks and managing multiple responsibilities.
  • Adaptability: Ability to adjust to a variety of tasks and shifting priorities.
  • Attention to Detail: Ensuring all tasks are completed with accuracy and precision.
  • Communication: Strong ability to communicate clearly with internal teams, clients, and vendors.
  • Professionalism: Representing the organization positively in all interactions.

Tell employers what skills you have

Microsoft Excel
Inventory
Office Management
Administration
Data Entry
Office Administration
Event Planning
Adaptability
Attention to Detail
Time Management
Administrative Support
Project Coordination
Scheduling
Databases

  • Singapore RADUGA PTE LTD Full time

    Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including supporting to...


  • Singapore RADUGA PTE LTD Full time

    Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including supporting to...


  • Singapore FORTRUST CONSTRUCTION & CONSULTANT PTE. LTD. Full time

    Administrative Assistant working days, 9.00am - 6.00pm Location: Near Tai Seng MRT/ MacPherson MRT **Roles & Responsibilities**: - Handle all administrative duties relating to HR matters and claims. - Coordinate and assist HR Manager in day-to-day general administration matters. - Perform basic data entry tasks. - Any Ad-hoc duties as assigned. **Job...


  • Singapore Liberty Mutual Insurance Full time

    We are seeking an Administrative Assistant to support our team in the processing of policies and endorsements. In this role, you will be responsible for performing a variety of administrative tasks, including data entry, verification, and record-keeping.Duties and Responsibilities:Process policies and endorsements, ensuring accuracy and...


  • Singapore HORSE POWER ENGINEERING & GENERAL SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & Responsibilities:An Admin Assistant provides general administrative support to ensure efficient office operations. Key responsibilities include assisting departments administration tasks, managing phone calls and emails, scheduling appointments, organizing files, handling correspondence, and assisting with office management...


  • Singapore HORSE POWER ENGINEERING & GENERAL SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & Responsibilities:An Admin Assistant provides general administrative support to ensure efficient office operations. Key responsibilities include assisting departments administration tasks, managing phone calls and emails, scheduling appointments, organizing files, handling correspondence, and assisting with office management...


  • Singapore QUALITY TECHNOLOGY PTE. LTD. Full time

    Company Overview:Quality Technology Pte. Ltd. is a dynamic organization that values innovation and teamwork.We are seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing office support to the project team and management team.


  • Singapore DIVINE SPACE (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities• Coordinate office activities and operations to secure efficiency and compliance to company policies.• Supervise administrative staff and divide responsibilities to ensure performance.• Manage phone calls.• Distributing information to relevant parties within the organization.• Accessing Singpass.•...


  • Singapore DIVINE SPACE (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities• Coordinate office activities and operations to secure efficiency and compliance to company policies.• Supervise administrative staff and divide responsibilities to ensure performance.• Manage phone calls.• Distributing information to relevant parties within the organization.• Accessing Singpass.•...


  • Singapore ENG SENG LEE CONSTRUCTION COMPANY PRIVATE LIMITED Full time

    Roles & ResponsibilitiesWe are looking for Administrative Assistant to play a key role in supporting the company administrative work.Job Description & Scope:• Manage filing, document verification, and related checks, keeping filing system up to date and organised. • Oversee office administration tasks, including handling phone calls.• Support human...


  • Singapore ENG SENG LEE CONSTRUCTION COMPANY PRIVATE LIMITED Full time

    Roles & ResponsibilitiesWe are looking for Administrative Assistant to play a key role in supporting the company administrative work.Job Description & Scope:• Manage filing, document verification, and related checks, keeping filing system up to date and organised. • Oversee office administration tasks, including handling phone calls.• Support human...


  • Singapore EDIFY STUDIOS PTE. LTD. Full time

    Roles & ResponsibilitiesWe're Hiring: Full-time Administrative Assistant at Edify: Math & Science, SingaporeEdify: Math & Science is seeking a dedicated and organized Administrative Assistant to join our team full-time. If you thrive in a dynamic educational environment and have a passion for supporting learning, we’d love to hear from you!This role offers...


  • Singapore EDIFY STUDIOS PTE. LTD. Full time

    Roles & ResponsibilitiesWe're Hiring: Full-time Administrative Assistant at Edify: Math & Science, SingaporeEdify: Math & Science is seeking a dedicated and organized Administrative Assistant to join our team full-time. If you thrive in a dynamic educational environment and have a passion for supporting learning, we’d love to hear from you!This role offers...


  • Singapore VIMBOX MOVERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes. Duties & Responsibilities Handle emails, inquiries, and incoming calls as necessary. Manage and organize project-related documents,...


  • Singapore HONG HWEE PLASTIC PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking an efficient and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to work in a fast-paced...


  • Singapore HONG HWEE PLASTIC PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking an efficient and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to work in a fast-paced...


  • Singapore VIMBOX MOVERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes. Duties & Responsibilities Handle emails, inquiries, and incoming calls as necessary. Manage and organize project-related documents,...


  • Singapore Functional Training Institute Pte Ltd Full time

    Job OverviewThe Functional Training Institute Pte Ltd is seeking a highly skilled Administrative Executive to join our team. This role will play a crucial part in maintaining financial accuracy and administrative efficiency.Key Responsibilities:Paid Services Management: Manage the issuance of invoices for client sessions, memberships, and services, ensuring...


  • Singapore ECO GARDEN PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:· Manage and organize daily office operations and procedures.· Handle correspondence, including emails, phone calls and mail.· Schedule and coordinate meetings, appointments and travel arrangements.· Prepare and edit documents, reports and presentations.· Maintain filing systems, both electronic and physical.·...


  • Singapore ECO GARDEN PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:· Manage and organize daily office operations and procedures.· Handle correspondence, including emails, phone calls and mail.· Schedule and coordinate meetings, appointments and travel arrangements.· Prepare and edit documents, reports and presentations.· Maintain filing systems, both electronic and physical.·...