Lease Administration Executive

6 days ago

Singapore beBeeAdministrative Full time

Lease Administration Specialist

We are seeking a highly organized and detail-oriented Lease Administrator to join our team. The successful candidate will be responsible for supporting the leasing department in all aspects of lease administration, ensuring accurate and timely management of lease documents, tenant communication, and compliance with lease terms and conditions.

Main Responsibilities:

  • Perform administrative duties and support to the Leasing team
  • Maintain the leasing & marketing databases
  • Prepare lease documentations and other related documents, track lease status, and maintain tenancy records
  • Liaise with various parties on lease-related matters such as tenants, lawyers, government agencies, etc.
  • Provide support for meetings and prepare weekly and monthly reports
  • Liaise and coordinate with the Leasing team as well as other departments to ensure timely execution and return of tenancy documents by Tenants
  • Monitor lease expirations and renewal opportunities
  • Assist in the onboarding process for new tenants, ensuring all necessary documentation is completed and submitted
  • Track and ensure timely follow-up of financial transactions such as lease payments, refund of security amount, etc.
  • Record and reconcile all audited sales reports and GTO billing, if required
  • Any other assigned duties

Required Skills and Qualifications:

  • Diploma in Building Estate Management, Business Administration, or its equivalent with at least 2 years of relevant experience
  • Proficient with Microsoft Office
  • Strong communication and written skills
  • Meticulous, diligent, a team player, independent, and process initiative
  • Able to thrive on challenges and work under time pressures
  • Good understanding of the real estate industry is advantageous
  • Candidates who lack experience in the real estate industry but are strong in administrative support and experienced in Pivot Table & vlookup functions are also welcome to apply

Benefits:

  • Opportunity to work in a dynamic and growing organization
  • Competitive salary package
  • Ongoing training and development opportunities

Others:

  • Interested applicants should indicate their expected salary and notice period in their resume

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