Executive - Grant Management (Finance)

16 hours ago

Singapore Synapxe Full time

Position Overview
The Grant Management Executive will be responsible to support the administration and management of grants from planning, organising of documents to submission of such grants for various projects. The candidate will be required to work closely with project teams, finance shared services team and other departments across the organisation. Adhering to the compliance of the grants programs / projects and ensuring accuracy for claims to be submitted.
Other responsibility includes but not limited to billing function and handle billing queries from funding agencies and project teams, etc.
Analysing existing processes, proposing improvements, alignment and documentation of work flow and processes should be ingrained as part of your day-to-day.
Role & Responsibilities
Grant management
Manage and verify grant administration processes to ensure compliance in accordance with the statutory reporting requirements and financial accounting regulations
Prepare and submit grant utilisation statement to the respective funding agencies
Monitor and report progress of grants to ensure timely claims submission and reimbursement from the funding agencies
Prepare yearly grant utilisation statement for grant audit, involving significant reconciliation and preparation work
Ensure accuracy and adherence to compliance on grant submission to the funding agencies
Prepare grant related journals, handle grant related queries from project managers and funding agencies
Continuously improve the workflow by streamlining the claim process and participate in system implementation, enhancements in SAP for grants management workflow and implementation of RPA for possible areas
Invoicing to funding agencies
Ensure accuracy, completeness and compliance in billing to funding agencies
Raise invoices for claim submission to funding agencies
Review and analysis of long-aged receivables from funding agencies
Handle billing-related queries from internal and external stakeholders
Refine internal standard operating procedure and internal controls
Audit and process improvement
Liaise with auditors to handle audit related matters for audit requirements from the Group Internal Audit team, the Grantor – MOH and external auditors
Participate and lead process improvement initiatives on grant management and invoicing
Other ad-hoc projects, assignments as assigned by the reporting officer
Requirements
Bachelor Degree in Accountancy or ACCA qualification
Experience in SAP Accounting System is a bonus
Experience in professional services or IT industry or grant management is a bonus
Technically competent and operationally hands on
Meticulous, high level of accuracy, resourceful, highly motivated and adaptable to rapid changes
Takes control, initiates action and take responsibility
Inquisitive mind to question status quo and propose improvements using automation tools and improve workflows
Manages pressure well and copes well with demands from a number of different stakeholders
Ability to organise own workload and work under tight timelines deadlines
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