High-Level Support Specialist
2 weeks ago
The role of Assistant Director involves providing high-level administrative and operational support to the Head of Department in a university setting.
Key Responsibilities:
- Coordinate and organize academic leadership meetings, executive committees, and offsite retreats, including scheduling, logistics, agenda development, note-taking, and follow-up
- Draft, edit, and proofread executive communications, such as emails, academic reports, presentations, and speeches
- Serve as a primary liaison between the department and internal departments, faculty, staff, external partners, and stakeholders, ensuring smooth and professional communication
- Manage incoming inquiries and requests, prioritizing and responding on behalf of the department head as appropriate
- Support cross-functional initiatives, providing project coordination, tracking progress, and following up on action items across departments and academic units
- Maintain organized records, databases, and contact lists related to institutional planning, governance, and strategic initiatives for education and research
- Perform data analysis on relevant data and records to derive statistics and insights for supporting decision-making
- Handle sensitive information with discretion
- Conduct research and prepare briefing materials to inform decision-making and support university-wide initiatives
Requirements:
- Bachelor's Degree with prior experience in executive or academic administration
- Strong understanding of university governance and organizational structure
- Excellent written and verbal communication skills
- Competent data analysis and interpretation skills
- Ability to build collaborative relationships across diverse stakeholder groups
- Demonstrated discretion and professionalism in handling confidential matters
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