Diligent Administrator
5 days ago
Job Description
Key Responsibilities:
We are seeking a diligent and resourceful Administrative Support Specialist to join our team. The successful candidate will play a pivotal role in providing administrative support to divisions within DesignSingapore Council, handling tasks such as post-award activities for grants and schemes, streamlining processes for efficiency, and ensuring compliance with governance controls.
About the Role:
This is an exciting opportunity to contribute to the development of the design sector and make life better in Singapore through design by 2025. As a member of the Shared Services Team, you will be responsible for centralising and streamlining key administrative functions to provide consistent and efficient support across DesignSingapore Council.
Responsibilities:
- Work closely with assigned Dsg divisions to understand their needs and provide support in key administrative tasks.
- Provide administrative support in the post-award phase for Dsg's grants and schemes.
- Assist in developing and implementing new operational work processes to ensure compliance with governance controls.
- Suggest and implement ways to improve/streamline work processes and systems.
- Handle relevant procurements for SS.
- Monitor and track SS's key performance indicators.
- Handle other operational and administrative matters as required.
Requirements:
- A diploma with at least 3 years of related and relevant administrative experience.
- Responsible and detail-oriented with strong organisation, planning and time management skills.
- Good communication and interpersonal skills to engage both internal and external stakeholders.
- Able to work independently and as a team, and willing to take on challenges and new initiatives.
- Resourceful, flexible, able to multitask, troubleshoot and stay focused in a fast-paced environment.
- Familiarity with automation processes and curiosity to experiment with new ways of working will be an advantage.
- Proficient in Microsoft Office, especially in Word, Excel and PowerPoint.
- Experience working in a quasi-government agency or similar environment will be an advantage.
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