HR Operations Executive

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Henatenn is an Integrated Omni-channel Commerce and Supply Chain Solutions Enabler, connecting businesses globally through evolving technology.
The group includes three affiliates focused on the beauty and fragrance industry:
Henatenn values long-term relationships, with a customer-centric and people-first culture at its core. Internally, it fosters a nurturing, inclusive environment that empowers employees to grow, collaborate, and excel.
With a robust, innovative supply chain and distribution network, the group consistently generates over SGD 200 million in annual revenue.
About the role:
HR department is pivotal in the organization development and leading the people agenda to enable business ambition. We are currently recruiting a newly created position of HR Ops Executive (payroll) with mission to ensure the smooth and efficient functioning of HR processes that support the company's strategic objectives and employee needs. This role is integral in managing key HR functions with a focus on accuracy, compliance, and positive employee experience.
Key Responsibilities:
Payroll Administration:
Process payroll for employees, ensuring accurate calculation of wages, bonuses, and deductions, in compliance of Singapore MOM's Employment Act
Maintain payroll records and ensure compliance with MOM standards
Handle payroll inquiries and resolve discrepancies in a timely manner.
Coordinate with finance for payroll reconciliation and reporting.
Prepare and submit statutory filings, including CPF contributions and annual IRAS submissions (e.g., IR8A, AIS).
Administer government claims such as childcare, paternity, maternity, shared parental leave, and NS (National Service) benefits.
Employee Life Cycle Management:
Oversee the onboarding process for new hires, including preparation of employment contracts, pre-onboarding screening, documentations request
Usage of Infotech (HRIS system) for payroll, leave and time management
Manage employee records and ensure all documentation is up-to-date and compliant with company policies and legal requirements.
Administer employee benefits and leave management systems.
Handle employee exit processes including resignation, termination, and retirement procedures, ensuring all formalities are completed.
Manage work pass applications for foreign employees, ensuring timely submission and compliance with MOM regulations.
General HR Administration:
Provide administrative support for HR projects and initiatives.
Prepare and maintain HR reports and dashboards for management review.
Ensure compliance with internal HR policies and external regulatory requirements.
Assist in employee relations matters and resolve HR-related issues as they arise.
Collaboration and Communication:
Work closely with other HR team members and departments to ensure seamless HR operations.
Provide exceptional customer service to employees and management, addressing queries and concerns effectively.
Requirements:
Minimum of 2 years of experience in
HR operations and payroll management .
Practical knowledge of payroll systems, and Singapore employment acts
is a must
Exposure to Infotech HRIS system is a bonus
Excellent organizational skills and attention to detail.
Proficiency in MS Office Suite (Word, Excel, PowerPoint).
Strong communication and interpersonal skills.
Ability to handle sensitive information with confidentiality.
Personal Attributes:
Proactive and results-oriented with a strong commitment to excellence.
Ability to work independently and as part of a team.
Adaptable and flexible with a positive attitude towards change and challenges.
Seniority level
Seniority level Associate
Employment type
Employment type Full-time
Job function
Job function Human Resources
Industries Retail, Retail Health and Personal Care Products, and Staffing and Recruiting
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